Special Events Coordinator

Job Summary Under the supervision of the Sr Director of Development, the Special Events Coordinator supports the planning, coordination, and execution of Ibero’s signature fundraising events and provides event-related support to major initiatives across Ibero’s Programs, Social Enterprises, Subsidiaries, and Affiliates. This position manages the consistent logistical, sponsorship, and committee coordination demands associated with events, allowing senior development and marketing staff to remain focused on donor cultivation, strategy, and revenue growth. Essential Functions Supports the planning, coordination, and execution of all agency-designated signature fundraising events. Serves as the primary logistical and coordination support for signature event committees, as designated by the Sr Director of Development. Recruit and lead multiple volunteer committees. Assists with committee communications, meeting scheduling, follow‑up items, and task tracking to ensure timely execution of event‑related responsibilities. Balance multiple event committees for multiple events in the calendar year. Secures event sponsorships and in‑kind sponsors. Co‑ordinates event‑related sponsorship fulfillment tasks, including tracking sponsor benefits, deadlines, and deliverables, in collaboration with the Marketing Coordinator. Supports major events hosted by other Programs, Social Enterprises, Subsidiaries, and Affiliates of Ibero, as assigned. Assists with on‑site event logistics, including set‑up, break‑down, registration support, and vendor coordination as needed. Works in partnership with the Marketing Coordinator to build and maintain an organized library of updated photos from Ibero’s Programs, Social Enterprises, Subsidiaries, and Affiliates for marketing and stewardship use. Co‑ordinates with the Administrative Assistant to ensure accurate and timely donor acknowledgement and recording following events, in accordance with timelines and standards set by the Sr Director of Development. Ensures event‑related data, contacts, and documentation are accurately captured and shared with the Marketing and Development team. Maintains clear communication with supervisors regarding event timelines, challenges, and support needs. Represents Ibero professionally at events and community activities. Performs other duties as assigned by the Sr Director of Development in alignment with departmental goals. Qualities & Competencies Self‑Accountable – Taking responsibility for tasks assigned to oneself and others Flexibility – Thinking clearly when under pressure and handling changing circumstances (events are unpredictable) Analytical Skills – Using thinking and reasoning to solve problems Accuracy – Performing work accurately and thoroughly Customer‑Oriented – Taking care of customers’ needs while following company procedures Detail‑Oriented – Paying attention to minute details of a project or task Diversity‑Oriented – Working effectively with people of varying ages, genders, races, ethnicities, religions, or job types Ethical – Demonstrating professionalism and adherence to accepted standards Outgoing – Comfortable interacting with the public and sponsors at events and assisting with customer retention Friendly – Exhibiting a cheerful demeanor toward others Organized – Following a systematic method for performing a task Reliable – Being dependable and trustworthy Communication (Oral) – Effectively communicating with others using spoken language Communication (Written) – Communicating in writing clearly and concisely Skills & Abilities Bachelor’s degree in Marketing, Communication, Management, or Liberal Arts Two years’ experience in event management or project management Bilingual in English and Spanish (Preferred) Alternative training and experience may be accepted by the President and CEO if deemed adequate Physical Demands The position requires occasional standing, squatting, lifting up to approximately 10 lbs., and frequent sitting. Equal Employment Opportunity Mandate An Equal Opportunity/Affirmative Action/Pro‑Disabled & Veteran Employer. #J-18808-Ljbffr