Secretary

Job Description

Job Description

POSITION TITLE: Secretary (Scanning Clerk)

DEPARTMENT: Support Services

SALARY RANGE (Non-Bilingual): $1,979.57 - $2,924.72 Biweekly, $51,468.82 - $76,042.72 Annually

New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.

The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.

RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.

In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.

Responsibilities:

1. Produce digital copies of documents for retention purposes.
2. Prepare records for scanning.
3. Record technical, item, and structural metadata.
4. Organize scanned documents on various local, network and storage devices.
5. Type letters.
6. File electronic and paper documents.
7. Data entry.
8. Phone coverage.
9. Order supplies.
10. Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.
11. Maintain confidentiality and adhere to HIPAA regulations.
12. Provide administrative support to Case Managers as required.
13. Perform other related duties as needed.

Qualifications:

1. High school graduate or GED equivalent.
2. Ability to bend down to pull charts from filing cabinets.
3. Display willingness to acquire new skills.
4. Accuracy and attention to detail a must.
5. Must meet productivity and accuracy standards.
6. 1 year office experience.
7. Type 40 wpm.
8. Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).
9. Ability to lift 40 lbs.
10. Ability to work effectively with supervision and as a part of a team.
11. Ability to operate a computer and scanner.
12. Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.
13. Ability to understand and follow oral and written directions.
14. Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Benefits:

At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:

• 3 weeks paid vacation + 12 sick days
• 13 paid holidays + 3 floating holidays
• Multiple options for medical care (including Kaiser at 100% employer paid for employee)
• Dental and vision plans
• CalPERs Retirement (pension)
• Student Loan Forgiveness*
• Flex schedule, if applicable
• Work at Home schedules, if applicable
• Employee Assistance Program, including mental health care

* The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.