Internal Only - Accounts Payable Clerk

Accounts Payable Clerk

A vacancy exists for an Accounts Payable Clerk for the Upper Merion Area School District, School Year 2026-2027.

Qualifications:

• High School diploma.
• Ability to perform basic math functions.
• Knowledge of computer applications.
• Ability to operate office machines, such as a computer, printer, calculator, typewriter, fax machine, and copier.
• Ability to read and understand simple instructions.
• Excellent communication and interpersonal skills.
• Two (2) years of experience in a similar occupation preferred.

Duties & Responsibilities:

• Process accounts payable invoices from receipt through payment by matching invoice detail to purchase order detail, applying any outstanding credits, etc.
• Review invoices for accuracy, pricing, account coding, and required approvals.
• Enter invoices into financial software for payment, run accounts payable check runs, mail manual checks, coordinate electronic payments, and maintain the accounts payable file.
• Update invoice batches and monitor invoices through the approval process.
• Process Employee Reimbursements
• Reconcile vendor statements and resolve invoice discrepancies;
• Check with program supervisors on all open purchase orders that are a month or more past due.
• Vendor liaison to report shortages, damage, invoice discrepancies, and back orders. Handle vendor phone calls about payment questions or other inquiries.
• Communicate with vendors and district staff regarding invoice status, payment questions, and discrepancies.
• Prepare encumbrance figures and monitor encumbrances through year-end close.
• Assist with gathering support for federal and other programs during audits.
• Serve as a back-up to other staff members, as needed.
• Perform other related duties as assigned.

Terms of Employment: 12-Month

Salary (benefits included): SS2

Equal Employment Opportunity MINORITY APPLICANTS STRONGLY ENCOURAGED TO APPLY

Upper Merion Area School District is an equal opportunity educational institution and will not discriminate based on race, color, religious affiliation, national origin, sex, sexual orientation, age, marital status, or non-relevant handicaps and disabilities in its activities, programs, or employment practices as required by Title VI, Title IX, and Section 504. The district's commitment to non-discrimination extends to students, employees, prospective employees, and the community. For information regarding civil rights or grievance procedures, or for information regarding services, activities, and facilities that are accessible to and usable by handicapped persons, contact Caitlin Navarro, Director of Human Resources, Upper Merion Area School District, 435 Crossfield Road, King of Prussia, PA 19406.

Upper Merion Area School District