Accounts Payable Specialist

Accounts Payable Specialist

Our Mission: To provide the highest level of service by supporting, empowering, and rewarding exceptional people; by embracing a philosophy of continuous improvement; and by providing superior results to every customer. We are a Customer Service company that is amazingly successful in the Plumbing, Electrical, Heating, Ventilation and Air Conditioning business! We currently have 40 locations servicing the Northeast U.S. corridor and Chicago-area with 3000+ customer centric professionals driven by the Sila mission.

Benefits Include:

• Competitive Compensation
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Holidays
• 401(k) with Company Match program
• Company paid Life Insurance
• Company paid Short & Long-Term Disability Insurance
• Employee Discounts (Pet Insurance, Daycare, Cell Phone Service, Travel and more)

Accounts Payable Specialist - (M-F)

Successful candidate will have a comprehensive understanding of the functions of Accounts Payable (AP). Proficient in billing, experience in Sage Intacct, Excel and ERP is a must. Must be able to classify, assemble, analyze and prepare reports from financial data. Ability to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department. Able to multi-task and meet deadlines. Excellent communication, data entry, and problem-solving skills required.

Responsibilities:

• Process high-volume vendor invoices accurately and in a timely manner
• Review invoices for appropriate documentation, approvals, and coding prior to entry
• Perform 2-way/3-way matching of invoices, purchase orders, and receipts
• Maintain vendor records, including onboarding new vendors and ensuring compliance documentation (e.g., W-9s, 1099 tracking)
• Execute weekly payment runs (ACH, checks, wire transfers, and virtual cards)
• Reconcile vendor statements and investigate/resolve discrepancies or outstanding balances
• Monitor AP aging and ensure timely payments to maintain strong vendor relationships
• Assist with month-end close procedures, including accruals and account reconciliations
• Prepare and maintain accurate financial records and supporting documentation for audits
• Collaborate with internal departments (operations, procurement, finance) to resolve invoice and payment issues
• Respond to vendor and internal inquiries in a professional and timely manner
• Ensure compliance with company policies, internal controls, and accounting standards
• Support the development and maintenance of AP standard operating procedures (SOPs)

Qualifications:

• Minimum of 2 years' experience working in a professional work environment.
• Experience in a central business/billing operation is a plus.
• High level of confidentiality is required.
• High energy, excellent multi-tasking skills, and demonstrated self-directed work ethic are required.
• Excellent computer skills; including Sage Intacct, Word, Excel, Power Point.
• Service Titan experience is a plus.
• Excellent attention to detail required along with good listening/interpersonal, and communication skills.
• Superior customer service skills.

Salary Range: $28-$30 per hour; EOE F/M/V/D