Accounts Payable Specialist

Accounts Payable Specialist

Delaware County Community College (DCCC), located outside of the Philadelphia Metro area, is looking for a talented and dynamic Accounts Payable Specialist to join our team of higher education professionals who are committed to student success.

The Accounts Payable Specialist is responsible for various accounting duties relating to Accounts Payable which requires a working knowledge of appropriate systems and College policies and regulations. The Accounts Payable Specialist has internal contacts with the finance team, administrative staff, college leadership/management, and external contact with students, business partners, and the general community. This position has access to sensitive DCCC financial, student, and employee information and is expected to handle such information confidentially with integrity and professionalism.

Essential Functions

• Process invoices, ad hoc payments, and employee-submitted payment requests in Banner with a focus on accuracy, timeliness, and customer support.
• Work with the Purchasing Office to resolve any differences between purchase orders and invoices.
• Investigate and resolve invoices awaiting purchase orders and purchase orders awaiting invoices.
• Liaise with vendors or departments to resolve any issues with disputed invoices.
• Analyze vendor's statements, reconcile to vendor's accounts payable balances, and communicate regularly with suppliers to resolve questions and maintain positive working relationships.
• Review accounts payable balances, including credit balances.
• Prepare, process, and disburse check, ACH and wire payments; respond promptly and professionally to payment-related inquiries via phone, email, and written correspondence.
• Work collaboratively with Finance Office colleagues, including Purchasing, to provide seamless financial services to the campus community.
• Deliver consistently, collegially, friendly, and professional customer service to employees, students, and external suppliers.
• Assist Purchasing by obtaining and maintaining required documentation, including W-9 forms, paid invoices, purchase orders, and credits.
• Support year-end activities by assisting with the compilation of data for 1099 tax filings and with the annual audit.
• Daily investigation of ACH returns, and processing of voids and reissues and request stop payments with the bank.
• Enter wires for pension payments, rents, BMTX refunds, etc., by the due date
• Other duties as assigned.

The successful candidate must be an engaging, effective, innovative, dynamic team player who fosters collaboration. This individual will be able to demonstrate the use of best practice strategies associated with all aspect of accounts payable and customer service. This individual will demonstrate the spirit of an independent problem-solver, and a willingness to go the extra mile. The Accounting Associate will also have a demonstrated ability to encourage, model, embrace, and incorporate diverse thought and perspective of all individuals of various backgrounds, ideas, and perspectives to foster an all-inclusive environment and drive results.

Experience & Education

Qualified candidates will have a minimum of 3+ years' experience of accounting-related activities in a professional setting; exposure to higher education setting with accounting or accounts payable/receivable preferred. Knowledge of Banner Student Accounts Receivable and Finance strongly preferred. An Associate degree from an accredited college or university in business or accounting is required. Relevant work experience will be considered in lieu of Educational requirement.

Supplemental Information

Background Clearances: Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials For immediate consideration, interested candidates can apply online at

DCCC offers a great competitive salary, with an outstanding benefits package which includes: Medical, Dental, Vision, and Prescription Drug for all benefit eligible employees; College Paid Disability and Life Insurance; Flexible Spending Accounts; 403(b) Defined Contribution Retirement Plans (5% Employee Mandatory Contribution and a 10% Match by the College); Generous PTO, Holiday and Winter Break Schedule; Tuition Waiver & Tuition Reimbursement benefits; and a Four (4) Day Work Week Each Summer; Professional Development Opportunities; and a Supportive Work/Life Balance Campus Environment. Note: Temporary and Grant-funded employees are not eligible for tuition reimbursement unless the specific grant supports such funding for these purposes.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

DCCC fosters a work environment, and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an "open door" policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality. DCCC is an equal employment opportunity employer, valuing diversity, equity, inclusion, and belonging.