Legal Executive Assistant / Legal Secretary

Job Description

Job Description

Job Title: Legal Executive Assistant / Legal Secretary
Location: Tallahassee, FL – Onsite
Address: 3900 Commonwealth Blvd., Tallahassee, FL 32399-3000
Contract: 09/18/2026 – 06/30/2027
Schedule: Monday–Friday, 8:30 AM–5:30 PM
Interview: Webcam or In-Person
Work Environment: Office
Dress Code: Appropriate, Semi-Professional Attire

Position Overview

The Client, Office of General Counsel, is seeking an experienced Legal Executive Assistant / Legal Secretary to provide administrative and legal support to multiple attorneys. The ideal candidate will have 3–5 years of experience as a paralegal or legal secretary , preferably within a government or law-office environment, with strong knowledge of legal document preparation, court filings, attorney case management, scheduling, and the Florida court system .

The selected candidate will support approximately 3–4 attorneys , manage attorney calendars and case files, prepare and file legal documents, coordinate hearings and depositions, and perform a variety of administrative and legal-secretarial functions.

Key Responsibilities

• Provide legal-secretarial and administrative support to assigned attorneys within the Office of General Counsel.
• Format, finalize, type, organize, and file legal documents and correspondence.
• Prepare letters, pleadings, motions, subpoenas, and other legal documents from drafts and templates.
• File pleadings, motions, and other legal documents with appropriate courts, tribunals, and agencies.
• Serve or coordinate service of subpoenas and other legal documents as directed.
• Prepare discovery requests and assist attorneys with discovery-related activities.
• Schedule and coordinate hearings, trials, depositions, and other legal proceedings .
• Contact judge's assistants and coordinate scheduling and court-related matters.
• Maintain organized and accurate attorney case files and legal records.
• Retain and coordinate court reporters and obtain transcripts when required.
• Manage daily calendars and appointments for assigned attorneys and executive management.
• Coordinate attorney travel arrangements, meetings, and related logistics.
• Perform general administrative duties, including answering phone calls, correspondence, document preparation, and office support.
• Assist with closing and organizing case files.
• Ensure legal documents are accurately prepared, formatted, and submitted within required deadlines.
• Use Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint , for daily administrative and legal-support activities.

Required Qualifications

• High school diploma or equivalent.
• 3+ years of experience working as a Paralegal or Legal Secretary.
• At least 3 years of experience with:
• • Microsoft Word, Outlook, Excel, and PowerPoint.
  • Preparing legal documents and subpoenas.
  • Preparing discovery requests.
  • Scheduling hearings, trials, and depositions.
  • Formatting, finalizing, typing, and filing documents.
  • Preparing correspondence and legal documents from drafts.
  • Filing pleadings and motions with appropriate tribunals.
• Minimum 2 years of experience managing executive/attorney calendars.
• Minimum 1 year of experience coordinating travel arrangements.
• Ability to speak and understand English.
• Strong organizational, written communication, and document-management skills.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience working with 3–4 attorneys simultaneously .
• Experience working within the Florida court system .
• Previous experience supporting a State of Florida Attorney or working within a Florida state agency.
• Familiarity with Florida court filing procedures and legal processes.
• Experience maintaining attorney case files and handling confidential legal information.

Ideal Candidate Profile

The ideal candidate will be an experienced Legal Secretary, Legal Assistant, Paralegal, Litigation Legal Assistant, or Legal Executive Assistant with strong knowledge of legal procedures and Florida courts. Candidates should be comfortable supporting multiple attorneys, managing competing priorities, preparing court documents, coordinating legal proceedings, and maintaining accurate case files in a professional office environment.

This position is for one of the big technology giant.

Company Description

This position is for one of the big technology giant.