Accounts Payable Coordinator

Description

Timberline ONE serves as parent to Timberline Landscaping, Timberline TrailCraft, Timberline Rock N Roll, and Timberline Building Systems. A 2021 Winner of "Best Workplaces in Colorado Springs" celebrating its 40th year in business.

We are looking for a dynamic individual who will help support our growing team and foster a positive company culture and internal brand. This position works under the direction of the Controller. The A/P Coordinator is generally responsible for compiling, processing, and maintaining accounts payable records.

Duties & responsibilities

• Review and verify invoices and check requests


• Sort, code, and match invoices, set up for payment


• Enter and upload invoices into the system


• Reconcile vendor accounts monthly


• Reconcile accounts payable transactions


• Correspond with vendors and respond to inquiries


• Research and resolve invoice discrepancies and issues


• Monitor accounts to ensure payments are up to date


• Assist with month end closing


• Audit and verify expense reports


• Create, update, and maintain vendor files and W-9 information


• Maintain subcontractor paperwork, insurance certificates and agreements


• Ability to run detailed reports for managers related to AP costs as needed


• Balance company credit card statements, process payroll deductions per company policy


Physical Demands & Work Environment:

• Fun and casual office environment
• Occasionally required to stoop, kneel, crouch, bend and lift/move up to 25 lbs.

Requirements

• 3 + years accounts payable experience or a bachelor's degree in accounting or a related field
• Ability to handle confidential information in a discreet, professional manner
• Able to meet deadlines
• Proficient in data entry and management
• Must possess a basic understanding of accounts payable, job costing, computerized accounting
• PC proficiency is essential (MS Word and Excel). Working knowledge of Sage software is preferred
• Must speak English
• Effective communication skills; including writing, routine correspondence, reports, presenting to employees, and interpersonal communication
• Must pass post-offer background check consisting of employment history, personal/professional references, criminal record
• Effective organizational skills that include the ability to self-manage work
• Must be highly adaptable to the kinds of changes that comes along with working in an entrepreneurial environment
• Self-starting initiative to pursue improvements and projects without substantial supervision