Project Administrator - Construction

Project Administration

• Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
• Support Project Managers from project initiation through closeout.
• Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
• Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
• Track project milestones, documentation requirements, and closeout activities.
• Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
• Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
• Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.
  
  

Project Billing and Financial Administration

• Prepare and process customer invoices, AIA billings, and progress payment applications.
• Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
• Monitor accounts receivable and assist with collection activities in accordance with company procedures.
• Maintain accurate records of customer communications and payment activity.
• Assist with subcontractor payment documentation and lien release processing.
• Support project financial reporting and documentation.
• Assist with certified payroll documentation, as required.
  
  

Branch Administrative Support

• Provide administrative support for RAF Operations.
• Prepare daily deposits and reconcile cash receipts.
• Process customer payments, including checks, cash and credit card transactions.
• Coordinate new employee onboarding, safety documentation, and Human Resources paperwork.
• Collect approved employee timecards and submit payroll documentation.
• Prepare and submit required end-of-day (EOD) and end-of-month (EOM) reports and documentation to Corporate within established deadlines.
• Maintain organized office and project filing systems.
• Provide general administrative support to the Branch Manager and project teams, as needed.
• Perform other administrative duties as assigned.

Education:
High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school) Preferred, Field of Study: Business

Experience:

• 3+ plus years of experience in of administrative experience in construction, project administration, or a related industry
• Working knowledge of construction project processes and documentation preferred.
• Experience in Construction Contract Administration helpful

Computer Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and business management software.
• Typing by touch
• Prior experience using JD Edwards E1 software helpful

Certifications & Licenses:

• Currently hold or have the ability to obtain state notary public commission required.

Benefits:
We offer full Benefit packages to our employees including:

• Group Medical Insurance with prescription coverage
• Dental Insurance
• Basic and Voluntary Life Insurance
• Voluntary AD & D Insurance
• Short and Long Term Disability Insurance
• Company Paid Holidays
• Paid Time Off (PTO)
• 401k with company match
• Employee Discounts

EOE/AA/M/F/D/V - Drug Free Environment

Compensation details: 28-36 Hourly Wage

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