PAYROLL AND ACCOUNTING SPECIALIST

Payroll And Accounting Specialist

Assists Director of Finance in daily general accounting staff functions, grant accounting and cost accounting. Collecting and verifying timekeeping information for all employees. Calculating pay according to hours worked incorporating leaves and overtime and process payroll bi-weekly. Assists in agency audits and year-end audits, as needed or determined.

Payroll Responsibilities

• Review timesheets for accuracy and approval on a Bi-weekly basis.
• Calculate and review overtime, incentives, bonuses, taxes, and deductions.
• Ensure change of status forms for new employees, promotions, and terminations are properly processed.
• Investigating and resolving payroll discrepancies
• Answering employees' questions and concerns regarding payroll.
• Issuing and delivering paychecks to employees.
• Maintaining and updating payroll records.
• Preparing periodic payroll reports.

Daily Responsibilities

• Compiles and collates documents, such as invoices and checks, substantiating business transactions.
• Send bank balance report to the executive team daily.
• Update Cash flow report daily.
• Prepares and journalizes details of transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Reviews vouchers, invoices, checks, account statements, reports and other records for accuracy
• Reviews Coded invoices, receipts and payroll for input to financial systems according to company's procedures
• Prepares and enter miscellaneous journal entries
• Ability to identify discrepancies and propose resolution
• Other duties as assigned

Monthly Responsibilities

• Reviews and journalizes cash receipt allocations
• Maintains cash receipt journal entries
• Processes and record transfers
• Reconciles bank statement
• Prepares monthly accrual entries
• Reconciles Vendor Trial Balance to General Ledger
• Federal, State and Local Government Reporting
• Maintains Asset ledger
• Other duties as assigned

Qualifications

• Bachelor's degree or greater in accounting or relevant field
• Previous work experience with ADP required.
• Excellent interpersonal and communication skills
• Ability to conceptualize, plan, and implement system change and monitoring
• Participate in CQI processes and communications
• Knowledge of fiscal principles and administration
• Advanced level Microsoft Office skills in Excel, Word and Power Point
• Ability to communicate effectively, orally and in writing, with all levels of the organization, including making presentations and writing reports in a comprehensive and concise manner using good composition, grammar, punctuation, spelling, etc.
• Ability to effectively manage the workload working independent including planning, organizing, prioritizing, and paying close attention to details
• Ability to remain calm when encountering stresses and pressure
• Demonstrated ability to work effectively in a diverse workforce

Salary: $65,000 - $70,000

This is an exempt position.