Office Associate

Science you can trust from concept to consumer.

Since 1967, Deibel Laboratories has operated several private food testing facilities providing services in both Microbiology and Chemistry testing. We play an integral role in food and product safety for industry-leading producers, as well as family-run operations much like our own.


Our lab location in Madison, WI is hiring a full-time Office Associate.

We offer a competitive salary based on knowledge and experience.


Check out our website to learn more about our location and what we do:

Compensation : Starting hourly rates $18 - $20 DOE , plus a competitive benefits package.

Schedule: TBD

Essential Duties & Responsibilities:

• Log samples into Lab Management Information System (LIMS) and assign testing by using a client-supplied sample submission form.
• Process and maintain records of internal and external billing.
• Perform general clerical duties including but not limited to, filing, photocopying, faxing, mailing, timekeeping, and overall front office support.
• Supporting lab associates with special projects and other administrative duties as needed.
• Support the lab associates by organizing samples and preparing samples to be processed.
• Perform necessary housekeeping duties in a timely manner, keeping the work areas and equipment clean and sanitized.
• Must participate in cleaning schedule and maintain retain samples as required.
• Adhere to all safety policies.
• Perform other related tasks as needed.

Required Skills/Abilities:

• Entry Level Position: We Are Happy to Train
• Self-motivation; excellent quality of work and attention to detail
• Ability to communicate effectively with coworkers and internal/external clients
• Ability to learn new tasks quickly and to move easily from task to task
• Ability to handle prioritization and multiple tasks simultaneously
• Ability to use a personal computer and learn necessary programs
• Good communication skills (oral and written)
• Organizational ability and good judgment
• Self-motivation; excellent quality of work and attention to detail
• Ability to communicate effectively with coworkers and internal/external clients
• Ability to learn new tasks quickly and to move easily from task to task
• Ability to handle prioritization and multiple tasks simultaneously
• Ability to use a personal computer and learn necessary programs
• Good communication skills (oral and written).
• Organizational ability and good judgment.

We'd Love to Hear from People With:

• Strong problem-solving skills, ability to multitask, meet deadlines, and work in a fast-paced environment.
• Ability to perform work accurately, reliably, thoroughly, timely, and within safety guidelines.
• Skills to communicate effectively and develop good working relationships with all employees.
• A professional workplace appearance, ethical conduct, honesty, and integrity in all communications.
• A thirst to seek out and participate in appropriate training and professional development.
• Fluency in written and spoken English is required.
• Well-organized and self-directed individual focused on achieving organizational goals and initiatives.
• Excellent customer service skills and follow-up with a sense of urgency - strong Microsoft Office applications experience including WORD, Access, Outlook, PowerPoint, and Excel
• Strong organizational and interpersonal skills - must have excellent written and verbal communication and collaboration skills
• Attention to detail and data entry accuracy
• Must be comfortable with working the listed schedule for this position
• Must live within 30 miles of the lab - no relocation packages available

Physical Requirements:

• Work is regularly performed in a professional office environment and routinely uses standard office equipment.
• Must be able to perform essential duties satisfactorily with reasonable accommodations.
• Work is generally done sitting, talking, hearing, and typing.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Deibel is committed to fostering a diverse and welcoming workplace with people of all types of backgrounds and experiences.