Office Administrator / Receptionist

Job Description

Job Description

Job Title: Office Administrator / Receptionist
Location: Our Houston-based office
Job Type: Full-Time
Reports To: Office Manager or Operations Manager
Compensation: $15 - $20 hourly, depending on experience level
Benefits: May become available after successful completion of a probationary period

About Us

E. R. Walla Company is a commercial construction company specializing in delivering high-quality construction services across a variety of sectors. Our team is known for professionalism, craftsmanship, and a commitment to safety. We are currently looking for a full-time Receptionist to be the welcoming face of our office and provide essential administrative support to our team.

Position Summary

The Office Administrator / Receptionist is the first point of contact for clients, subcontractors, and visitors. This role is essential in maintaining the professional image of our company and supporting the day-to-day operations of our construction office. The ideal candidate is dependable, friendly, organized, and comfortable working in a fast-paced environment.

Key Responsibilities

• Greet and assist all visitors in a professional and courteous manner
• Answer and direct incoming calls promptly and efficiently
• Manage and distribute incoming mail and deliveries
• Maintain a clean and organized reception area and shared office spaces
• Handle general administrative duties such as filing, scanning, data entry, and document management
• Maintain office supplies, kitchen inventory, and PPE stock levels
• Support scheduling and preparation for meetings and company events
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) , including invoice processing, payment tracking, and filing financial documents
• Assist project managers and other departments with clerical tasks as needed
• Ensure all visitors follow sign-in procedures and company policies
• Coordinate outgoing shipments, including construction plans and documents
• Perform notary services for company documents, if commissioned as a Texas Notary Public

Qualifications

• High school diploma or equivalent required
• 1–2 years of experience in a receptionist or administrative role; experience in the construction or related industries preferred
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Professional appearance and positive attitude
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize effectively in a busy office environment
• Reliable and punctual with a strong work ethic
• Current Texas Notary Public commission preferred, or willingness to obtain one after hire
• Experience assisting with Accounts Payable and Accounts Receivable is preferred

Work Schedule

• Full-time, Monday to Friday
• Standard office hours (e.g., 8:00 AM – 5:00 PM)

Benefits

• This is a full-time position
• Eligibility for benefits may begin after a successful probationary period
  • Benefits that may become available include health insurance, PTO, and performance bonuses.