Administrative Assistant

Location: Richardson, TX 75081 

Employment Type: Full-Time

Schedule: Day Shift

ADMIN ASSISTANT:

The Admin Assistant is the front-line support for PrintDash's Richardson office. This position is suited to an experienced administrative professional who is highly organized, personable, dependable, and capable of independently managing multiple priorities in a fast-paced print manufacturing environment. The ideal candidate has prior administrative or office support experience and is comfortable coordinating with employees, vendors, visitors, and leadership while maintaining a professional and organized office environment.

RESPONSIBILITIES

Facilities & Vendor Coordination  

• Obtain and compare quotes from vendors for facility repairs and maintenance (garage doors, HVAC/AC systems, windows, plumbing, etc.) 
• Serve as point of contact for vendor scheduling and follow-up on completed repairs 
• Report facility issues to management and track resolution status 

Mail & Shipping  

• Check and sort incoming mail daily; deliver to the appropriate departments or individuals 
• Process outgoing mail and packages
• Manage the return process, including labeling, tracking, and coordination as needed

Front Desk & Reception  

• Greet visitors, vendors, and guests in a professional, welcoming manner 
• Answer the door and direct visitors appropriately
• Maintain a clean, organized, and presentable front lobby/reception area
• Answer and route incoming calls as needed

Hospitality & Meeting Support  

• Pick up lunches for internal meetings as requested 
• Prepare tea, coffee, and light refreshments for client or internal meetings
• Assist with meeting room setup and breakdown

Cross-Department Coordination  

• Communicate and coordinate events, projects, and tasks with appropriate departments 
• Support company events and employee engagement activities as needed 

Other Duties  

• Perform other administrative tasks as assigned by management 

QUALIFICATIONS & SKILLS

Education: High school diploma or equivalent required; Associate's degree in Business Administration or a related field preferred, not required

Experience: 2+ years of administrative, front desk, or customer service experience; recent graduates are encouraged to apply

Technical Skills  

• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Comfortable learning new scheduling, inventory, or purchasing systems
• Basic familiarity with standard office equipment (copier/scanner, phone systems) 

Core Competencies  

• Strong verbal and written communication skills
• Professional, friendly demeanor with a strong customer service orientation
• High level of discretion and confidentiality, particularly when supporting executives
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Dependable and punctual, with strong ownership of daily responsibilities
• Bilingual ability (English/Spanish or English/Vietnamese) a plus given PrintDash's diverse workforce

WORK ENVIRONMENT & PHYSICAL DEMANDS

• On-site, front-desk-facing role based at PrintDash's Richardson, TX facility
• Requires prolonged periods seated at a reception desk as well as standing/walking throughout the office and facility
• Occasional lifting of up to 25 lbs (supplies, mail, packages) 
• Regular interaction with visitors, vendors, executives, and staff across departments
• Standard office environment with occasional exposure to the production/warehouse floor

What We're Looking For  

• Reliable and punctual attendance 
• Positive attitude and willingness to learn 
• Ability to learn machine operation and follow step-by-step procedures (Production Positions)
• Ability to stand, remain active, and perform repetitive production tasks for extended periods
• Ability to read and understand basic numbers, labels, work instructions, and safety information
• Ability to work independently and as part of a team
• Willingness to work overtime, including weekends or holidays, when requested
• Previous production experience is a plus, but not required.

Why Join PrintDash  

• Full-time work and day shift only 
• No previous printing experience required and training provided 
• Opportunity to learn printing equipment and production processes
• Overtime opportunities may be available
• Multiple openings available

Interviews are being scheduled now. Apply today and join the PrintDash team!