Property Administrator

Property Administrator (Commercial Real Estate)

LHH has partnered with a well-established commercial real estate firm in La Jolla that is seeking a Property Administrator to join their team on a direct hire basis. This is an excellent opportunity for an administrative professional with commercial property management experience who enjoys working in a fast-paced environment and supporting day-to-day property operations. The ideal candidate will have at least 1 year of commercial real estate property management experience, exceptional organizational skills, and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities:

• Provide administrative support to property management teams across a portfolio of commercial properties.
• Process invoices, code expenses, and assist with accounts payable functions.
• Coordinate with vendors regarding maintenance requests, service schedules, and property-related projects.
• Maintain property records, tenant files, contracts, and other key documentation.
• Assist with tenant communications and respond to routine inquiries in a professional manner.
• Prepare reports, correspondence, and property management documents as needed.
• Track vendor certificates of insurance and ensure compliance requirements are met.
• Support lease administration activities, including document management and data entry.
• Utilize property management software to maintain accurate property and tenant information.
• Assist with special projects and provide general office support as needed.

Qualifications:

• 1+ year of commercial real estate property management experience required.
• Previous experience in a Property Administrator, Administrative Assistant, or Property Management Assistant role preferred.
• Experience with invoice processing, vendor coordination, and property management support.
• Yardi or other property management software experience preferred.
• Strong attention to detail and ability to manage priorities independently.
• Excellent organizational, communication, and customer service skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively in a fast-paced environment and meet deadlines.

Additional Details:

• Location: La Jolla, CA (Onsite)
• Compensation: $30.00-$35.00/hour equivalent, depending on experience
• Schedule: Monday-Friday, standard business hours
• Position Type: Direct Hire

If you are a detail-oriented property management professional looking to grow your career with a respected commercial real estate organization, we encourage you to apply today!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance