Recruiting Coordinator

Job Description

Job Description

Description:

  Recruitment Coordinator  

Location – Palo Alto, CA (Hybrid – on-site as needed for candidate interviews; remote on other days). This role will be 30-40 hours per week with benefits. 

About GondolaBio  

GondolaBio is a clinical-stage biopharmaceutical company focused on developing breakthrough therapeutics for genetic diseases. GondolaBio is an independent sister company to BridgeBio, originally carved out in 2024 after securing $300M in private financing from external investors. GondolaBio aims to leverage cutting-edge biological research to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases. 

Position Overview:  

GondolaBio is seeking a detail-oriented and proactive Recruitment Coordinator to join our Talent Acquisition team on a full time basis. In this role, you will serve as a critical partner to recruiters and hiring managers, ensuring a seamless and positive experience for every candidate throughout the interview process. You will be responsible for coordinating both remote and on-site interviews, managing logistics for domestic and international candidates, and maintaining data integrity within our Applicant Tracking System. 

Responsibilities  

• Schedule and coordinate remote video interviews and on-site interviews, ensuring a smooth and professional experience for all candidates 
• Be present on-site during candidate interview days to oversee logistics, greet candidates, and ensure the day runs seamlessly from start to finish 
• Serve as the primary point of contact for candidates during the interview process, acting as a hospitality-focused ambassador for the GondolaBio brand 
• Manage all logistics for on-site candidate visits, including creating detailed interview schedules, securing conference rooms, and arranging domestic and international travel 
• Collect and track candidate NDAs prior to on-site visits 
• Partner closely with recruiters and hiring managers to move candidates efficiently through each stage of the interview process, including interview scheduling, feedback collection, and reference coordination 
• Utilize our Applicant Tracking System (ATS) to document and log all candidate activity, including updating job postings, uploading resumes, advancing interview stages, adding notes, and requesting feedback to maintain data integrity 
• Proactively communicate scheduling updates and logistics details to all interview participants 
• Identify and implement process improvements to enhance the candidate experience and team efficiency 

Qualifications  

• 1–3 years of experience in a recruiting coordination, administrative, or executive support role; experience in a biotech or life sciences environment a plus 
• Proficiency with an ATS strongly preferred 
• Experience coordinating complex interview schedules across multiple time zones, including international candidates 
• Exceptionally detail-oriented and thorough — someone who catches what others miss and takes ownership of every logistical detail 
• Thrives in a fast-paced environment and can manage shifting priorities without losing accuracy or composure 
• Excellent written and verbal communication skills with a candidate-first mindset 
• Ability to manage multiple priorities simultaneously across a dynamic, ever-evolving organization 
• Comfortable working both independently in a remote setting and on-site when candidate visits require your presence 
• Familiarity with video conferencing platforms (Zoom, Teams) 

No matter your role at GondolaBio, successful team members are  

• Patient Champions who put patients first, uphold strict ethical standards, and anchor decisions in clinical and scientific integrity. 
• Entrepreneurial Operators who take ownership and drive toward practical solutions, while exercising sound judgment, respecting established processes, and aligning with teammates and leadership. 
• Truth Seekers who are rigorous, detail-oriented, and intellectually honest—comfortable challenging assumptions, engaging with data, and updating their views based on evidence. 
• Collaborative Thinkers who work effectively in data-driven, interdisciplinary environments; listen actively; and welcome questions, debate, and constructive challenge as essential to better decision-making. 
• Individuals Who Inspire Excellence in themselves and those around them. 
• High-quality Executors who deliver against goals and milestones with precision, accountability, and appropriate urgency—without compromising scientific rigor or team alignment. 

What We Offer  

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts 
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak 
• An unyielding commitment to always putting patients first 
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science 
• A place where you own the vision – both for your program and your own career path 
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game 
• Access to learning and development resources to help you get in the best professional shape of your life 
• Flexible PTO 

The base pay range for this position is $70,000 to $80,000 per year. The actual compensation offered will be determined based on a number of job-related factors, including experience, skills, qualifications, and location.

GondolaBio ServiceCo is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Employees of BridgeBio and all affiliated companies should work through their managers to inquire about and learn more about this role.