OFFICE COORDINATOR - OPTION 2

Job Requisition ID: 50919

Position Title: Office Coordinator, Opt. 2
Closing Date: 04/21/2026
​Agency: Illinois State Police
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4,128 Monthly: Full Range $4,128-$5,450 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Serves as an Office Coordinator for the Division of Forensic Services, Forensic Sciences Command (FSC); develops and maintains databases to track various FSC activities (e.g., media requests, expungements, etc.); reviews travel requests and maintains travel database; assists the Command’s Administrative Assistant with the daily administration of outsourcing Forensic Biology/DNA cases; assists with the daily administration of CheckPoint; assists with the hiring and interview process; coordinates response to annual reports; compiles responses to organizational dues reimbursement list; documents receipt and distribution of court cards; coordinates print requests for all laboratories statewide; responds to inquiries through written or oral communications, applying general knowledge to agency operations, rules, and regulations; receives and screens incoming telephone calls: delivers incoming mail and prepares outgoing mail; distributes the necessary copies of reports, forms, and correspondence; maintains office equipment and commodities; coordinates and tracks usage, maintenance, transport, and required paperwork; communicates automotive updates to Command personnel; monitors condition and usage of FSC vehicles and makes recommendations for replacement and/or reassignment of vehicles.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Performs complex, specialized paraprofessional functions for the Forensic Sciences Command (FSC).
• Coordinates requests and compiles responses for the Command.
• Provides specialized office support to FSC Headquarters staff.
• Serves as the FSC Automotive Equipment Officer.
• Performs other duties as assigned or required included but not limited to the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers at least two (2) years of experience in office practices, procedures, and programs including but not limited to responding to public inquiries and/or working with vendors
• Prefers at least two (2) years of experience using Microsoft Office suite programs or similar software for activities including but not limited to tracking and maintaining data; inventorying equipment and commodities; updating manuals and policies; and/or developing graphs.
• Prefers at least two (2) years of experience in composing, editing, compiling, and/or preparing administrative reports and records.
• Prefers at least two (2) years of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
• Prefers at least two years of experience in elementary budgeting and reconciling accounts.

Conditions of Employment

• Successful completion of initial and on-going, random, alcohol and drug screens.
• Successful completion of a background investigation 3. Successful completion of a polygraph examination.
• Ability to maintain credibility in providing courtroom testimony a. Ability to adhere to Illinois State Police’s ethical standards b. Ability to adhere to Illinois State Police’s policies and procedures.
• No felony or misdemeanor convictions.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• • Flexible work schedules in many program areas
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St, Springfield, Illinois, 62703
Agency Contact: View email address on aiapply.co
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • View email address on aiapply.co
  • View email address on aiapply.co