Office Supervisor

Office Supervisor

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

Meneses Law is seeking a motivated and detail-oriented Office Supervisor to support the daily administrative operations of our firm. The Office Supervisor plays a key role in maintaining an efficient and organized work environment, directly supporting internal teams and ensuring the smooth execution of office functions. This position requires strong organizational skills, a proactive mindset, and the ability to lead by example while working collaboratively with staff at all levels.

Essential Functions/Responsibilities:

• Oversee day-to-day administrative operations, ensuring workflows and office tasks are completed accurately and on time.
• Supervise front office staff, including assigning daily responsibilities, monitoring performance, and support as needed.
• Ensure office supplies and resources are maintained and ordered in a timely manner.
• Enforce and uphold internal policies and procedures to ensure consistency and efficiency.
• Support the Assistant Office Manager and Office Manager in implementing operational goals and departmental initiatives.
• Assist with onboarding and orientation of new hires, ensuring a smooth transition into the office environment.
• Help coordinate internal meetings, team events, and firm-wide initiatives.
• Serve as a point of contact for staff inquiries related to office operations or administrative needs.
• Maintain strict confidentiality with all firm-related and employee information.
• Perform other tasks or duties as assigned to support the overall success of the firm.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to motivate groups of people to complete a project in a timely manner.
• Excellent interpersonal and customer service skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Ability to work in a fast-paced environment.
• Able to type 45 WPM or more.
• Must be fluent in both English and Spanish.

Education and Experience:

• Bachelor's degree in related field required (Business, Project Management, etc.).
• 24 years of administrative or supervisory experience

Job Types: Full-time

Compensation: Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Office Supervisor means that you will have the opportunity to:

• Earn $52K Salary
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career

Benefits for Working at Meneses Law:

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays).
• Work Life Balance Schedule
• Birthday and Anniversary rewards

Qualifications/ Requirements:

• Education/ Experience: A bachelor's degree, knowledge of MS Office and MacOS.
• Communication Skills: Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• Reasoning Skills: Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.
• Physical Demands: This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods. Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.
• Other skills: Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources. Excellent organizational and time-management.
• Work Hours: Monday to Friday from 8:00 am to 5:00 pm + 2 Saturdays, per month. Must work a flexible schedule based on department and company needs.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.