Executive Assistant

Executive Assistant

Our client, a private family office, is seeking an Executive Assistant to provide high-level support to the Principal. This role will manage complex scheduling, communications, travel, and strategic priorities while serving as a trusted partner across business and personal matters. The ideal candidate is proactive, highly organized, and exercises exceptional judgment, discretion, and professionalism in a fast-paced environment.

Responsibilities

• Manage and optimize the Principal's complex, multi-time-zone calendar, ensuring priorities are aligned with business, investment, and family office initiatives.
• Oversee the Principal's inbox and incoming communications, drafting correspondence, prioritizing requests, and ensuring timely follow-up.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and changing logistics.
• Prepare meeting agendas, briefing materials, presentations, talking points, and background research for board meetings, leadership discussions, and external engagements.
• Track key decisions, action items, and ongoing priorities, ensuring timely follow-through and accountability across stakeholders.
• Serve as the primary point of coordination between the Principal and internal and external stakeholders, including executives, advisors, consultants, legal counsel, and family office leadership.
• Represent the Principal professionally and diplomatically in written and verbal communications while maintaining the highest level of confidentiality.
• Provide operational and administrative support across strategic initiatives, special projects, and evolving business priorities.
• Anticipate needs, proactively identify solutions, and independently manage day-to-day responsibilities with minimal oversight.

Qualifications

• Significant experience supporting a senior executive, founder, CEO, Principal, or entrepreneur within a family office, private investment firm, or similarly complex environment.
• Proven experience managing complex calendars, high-volume communications, and international travel arrangements.
• Exceptional organizational, project management, and prioritization skills with strong attention to detail.
• Excellent written and verbal communication skills with the ability to interact professionally with executive-level stakeholders.
• Highly proactive, resourceful, and able to anticipate needs while exercising sound judgment and discretion.
• Demonstrated ability to manage confidential and sensitive information with the utmost professionalism.
• Ability to work independently, adapt to changing priorities, and thrive in a fast-paced, entrepreneurial environment.
• Strong follow-through with a commitment to delivering exceptional executive support.
• Based in Austin, TX, or willing to relocate.
• Flexibility to accommodate the Principal's schedule and travel needs as required.

Compensation: $125,000–$150,000 base salary plus a generous bonus opportunity.

Please submit your resume for consideration. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.