Executive Administrative Assistant

Location: Austin, TX

Schedule: MondayFriday, 8:00 AM5:00 PM | Fully Onsite

Employment Type: Temporary with potential for permanent hire

Position Overview

Our client is seeking a highly organized and dependable administrative professional for a position combining executive support and office coordination . This person will assist senior leadership while helping manage the day-to-day needs of a busy professional office.

The ideal candidate is polished, proactive, resourceful, discreet, and comfortable managing competing priorities.

Responsibilities

• Coordinate executive calendars, meetings, travel, and expense reporting.
• Prepare presentations, reports, correspondence, and meeting materials.
• Provide day-to-day administrative support and assist with special projects.
• Maintain confidentiality when handling sensitive information.
• Welcome and assist visitors, candidates, vendors, and employees.
• Oversee general office needs, including supplies, refreshments, meeting spaces, and office organization.
• Coordinate with building management and outside vendors regarding maintenance and office-related issues.
• Assist with company meetings, events, catering, and related logistics.
• Coordinate interview scheduling and provide administrative support during the hiring process.
• Help resolve day-to-day office issues and follow through to completion.
• Provide additional administrative and operational support as needed.

Qualifications

• 3+ years of experience in Executive Assistant, Office Manager, Office Coordinator, or senior administrative roles.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office 365, particularly Outlook and Teams.
• Familiarity with SharePoint and other business technology platforms.
• Professional demeanor and confidence interacting with executives and visitors.
• Strong judgment, discretion, and attention to detail.
• Ability to prioritize multiple responsibilities and work independently.
• Flexible and willing to adjust hours occasionally for events, executive needs, or urgent office matters.
• Experience with interview coordination or recruiting systems is a plus.