Executive Administrative Assistant

Senior Executive Administrative Assistant

Austin, Texas | 100% Remote - MUST LIVE IN THE AUSTIN AREA!

Requirement: MUST HAVE RECENT BOARD MEETING EXPERIENCE THE LAST 12 MONTHS!!

Salary: Up to $100,000 + Excellent Benefits

The Opportunity

We are seeking an exceptional Senior Executive Administrative Assistant to provide high-level support to two C-Level Executives of a successful organization based in the Austin, Texas area.

This is a 100% remote position , but candidates must be located in the Austin area and have a strong knowledge of Austin, including restaurants, meeting locations, event venues, vendors, catering options, entertainment, and other resources appropriate for executive and corporate functions.

This is not a traditional administrative position. We are looking for a highly experienced Executive Assistant who can become a true partner to two busy executives, anticipate their needs, manage competing priorities, and take complete ownership of assignments from beginning to end.

The two executives have very different working styles. One provides clear direction and expects the Executive Assistant to take ownership, execute, communicate progress, and get it done without requiring follow-up. The other may provide less direction, requiring an Executive Assistant who knows how to ask the right questions, pull out the necessary information, and turn ideas and conversations into an organized plan of action.

The right person will be confident, organized, resourceful, proactive, discreet, and comfortable working with senior leadership and a Board of Directors.

Key Responsibilities

• Serve as the primary administrative liaison to the Board of Directors and its subcommittees.
• Work under the direction of the CEO to prepare for, document, and follow up on Board meetings and other Board-related activities.
• Prepare meeting agendas, minutes, presentations, Board books, and supporting materials.
• Track decisions and action items to ensure timely completion.
• Understand the priorities of the CEO and other Executive Team members and provide proactive support.
• Manage complex calendars, monitor communications, coordinate meetings, arrange travel, and assist executives in meeting their commitments.
• Facilitate weekly Executive Team meetings, including preparing agendas, coordinating materials, documenting action items, and ensuring follow-up items are completed.
• Plan and coordinate events hosted by the Executive Team for groups of various sizes.
• Coordinate Executive Team participation in external events, including volunteer activities, charitable initiatives, and community programs.
• Manage formal complaints received through regulatory entities or other channels, ensuring responses are prepared accurately and submitted within required timeframes.
• Maintain standard operating procedures for executive administration and cross-train others to provide administrative support to the Executive Team.
• Uphold organizational policies and procedures while championing the companys culture internally and externally.
• Perform other duties as assigned.

Supervisory Responsibilities

This position may provide work direction to others but does not have formal management responsibilities.

Education and Experience

• A minimum of 10 years of relevant executive administrative support experience is required.
• Experience supporting senior executives and a Board of Directors is strongly preferred.

Certifications and Other Requirements

• Must be a commissioned Notary Public or be willing and able to obtain a Notary Public commission.
• Must be eligible to obtain any required employment-related bond.

Technology Requirements

• Strong computer skills and proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with BoardEffect is helpful but not required.
• Must maintain reliable internet service with a minimum connection speed of 50 Mbps to access the organizations systems and platforms.

Location and Work Arrangement

This is a hybrid position located in the Austin area. The Executive Administrative Assistant must be available to:

• Work from the organizations Austin headquarters if needed for a occasional meeting.
• Travel to other locations in and around the Austin area as needed for meetings and events.
• Work a flexible schedule when necessary to support Board meetings, executive activities, and special events.

Compensation & Benefits

Base Salary: Up to $100,000 , depending upon experience and qualifications.

The company also offers an excellent benefits package .

Location: Austin, Texas area

Work Arrangement: 100% Remote

Experience Required: 10+ years of Experience

Email resumes to Linda Fields at View email address on click.appcast.io