Administrative Office Coordinator

Administrative Office Coordinator

We are searching for a highly experienced administrative office coordinator who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office of the Applied Research Laboratory (ARL) at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Complete general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
• Update personnel records for the division, update email distribution lists
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses

Required Skills/Experience areas include:

• SAP/Concur or similar travel/expense/invoice tool
• Workday or similar human capital tool
• Atlassian tools such as Confluence/Jira, or similar collaboration tool
• Collaboration with teams, projects, or programs
• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
• Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective

Preferred Skills/Experience areas include:

• Security Information Management System, or similar security/visit request system Classified Control System
• Penn State University policies and procedures
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Your working location will be fully on-site, located in State College, PA.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree; 4+ years of relevant experience; or an equivalent combination of education and experience accepted; Required Certifications: None

Candidates must submit a cover letter of interest and a resume to be considered.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $51,504.00 - $77,304.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.