Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support onsite workplace and meeting operations in Camden, New Jersey. This Long-term Contract position is ideal for someone who enjoys coordinating office activities, preparing spaces for meetings and events, and providing front-facing administrative support. The role combines day-to-day office assistance with hospitality-style coordination, making it well suited for a candidate who is organized, responsive, and comfortable managing multiple priorities throughout the workday.

Responsibilities:
• Coordinate meeting and event preparations, including room setup, refreshments, materials, and post-event breakdown.
• Serve as a front-office point of contact by answering incoming calls, greeting visitors, and directing requests appropriately.
• Support catering logistics by working with vendors and internal teams to confirm timing, delivery, and event readiness.
• Maintain conference rooms and shared spaces so they are organized, stocked, and prepared for daily use.
• Complete data entry and general administrative tasks with accuracy, including tracking schedules, requests, and office-related information.
• Partner with building management and other support contacts to address facility needs tied to meetings and office operations.
• Use Microsoft Office tools to prepare documents, manage calendars, and assist with routine administrative coordination.
• Adjust support coverage as needed for events that require earlier morning setup or extended service hours.• Experience in administrative support, office coordination, or a similar setting.
• Ability to manage inbound calls, reception activities, and general front-desk responsibilities effectively.
• Strong organizational skills with the ability to handle multiple tasks and shifting priorities.
• Proficiency with Microsoft Office and general computer applications.
• Accurate data entry skills and close attention to detail.
• Background in hospitality, hotel operations, or meeting and event support is highly preferred.
• Comfortable working onsite in Camden, New Jersey, with flexibility for occasional early or later event coverage.