Bookkeeper - Office Manager

Job Description

Job Description

This position is responsible for the company’s day-to-day bookkeeping functions while also supporting the administrative needs of the office. The ideal candidate is highly organized, comfortable managing multiple priorities, and able to work independently while maintaining accuracy and meeting deadlines.

RESPONSIBILITIES

• Manage accounts payable and accounts receivable
• Coordinate with our outsourced payroll provider and verify payroll information
• Manage and reconcile client prepaid shipping escrow accounts
• Perform bank and credit-card reconciliations
• Prepare monthly accruals and other routine journal entries
• Maintain accurate financial records in QuickBooks Online
• Review transactions and supporting documentation for completeness and accuracy
• Monitor outstanding receivables and assist with collection follow-up
• Maintain organized accounting and administrative records
• Support day-to-day office administration and vendor coordination
• Perform additional bookkeeping and administrative duties as needed

QUALIFICATIONS

• Previous bookkeeping, accounting, finance, or related experience
• At least two years of hands-on QuickBooks Online experience
• Working knowledge of accrual accounting and GAAP
• Experience with accounts payable, accounts receivable, payroll coordination, and account reconciliations
• Strong organizational and time-management skills
• Ability to prioritize multiple responsibilities and consistently meet deadlines
• High level of accuracy and attention to detail
• Strong written and verbal communication skills
• Ability to handle confidential financial and employee information professionally
• Proficiency with Microsoft Excel, Outlook, and other common office applications

WHAT WE OFFER

• Competitive pay of $30–$40 per hour, based on experience
• Full-time, stable employment
• Medical benefits
• Retirement benefits
• Flexible hours and some work from home opportunity
• A key role in an established, growing company
• A professional, collaborative work environment

MDS Fulfillment is a full-service fulfillment services and distribution company located in Milwaukee, WI and Phoenix, AZ. MDS specializes in outsourced product distribution solutions and services. We offer a flexible, wireless Barcode Warehouse Management System (WMS) and 700,000 square feet of modern, high-bay distribution space. Services include warehousing, product distribution, kitting, assembly, packaging, parts distribution, and parts kitting with EDI, FTP, API and Web support.

Company Description

MDS Fulfillment is a full-service fulfillment services and distribution company located in Milwaukee, WI and Phoenix, AZ. MDS specializes in outsourced product distribution solutions and services. We offer a flexible, wireless Barcode Warehouse Management System (WMS) and 700,000 square feet of modern, high-bay distribution space. Services include warehousing, product distribution, kitting, assembly, packaging, parts distribution, and parts kitting with EDI, FTP, API and Web support.