Administrative Specialist 4 - Civil Division

Salary: $79,098.16 - $123,272.27 Annually
Location : Union Vicinage, 2 Broad Street, Elizabeth, NJ
Job Type: Full Time
Job Number: 2026-12736
Central Office/Vicinage: Union Vicinage
Division: Civil
Opening Date: 05/13/2026
Closing Date: 6/3/2026 11:59 PM Eastern


Description
Applicants who have previously applied need not reapply.
If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $79,098.16 to $123,272.27 for Schedule A, and $79,098.16 to $117,108.66 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
The Judiciary offers a strong opportunity for growth.
The Union Vicinage is seeking a highly motivated, dependable, professional individual to assist the Civil Division as an Administrative Specialist 4 (AS4). Under the general direction of the Court Executive 2b (Civil Division Manager) or Court Executive 1b (Assistant Civil Division Manager), the AS4 will be responsible for reviewing court filings for compliance with statutes and directives, mediating Civil Division cases where cases are not disposed by virtue of mandatory or other court annexed CDR programs (for example, arbitration or presumptive mediation), and providing case management assistance to the Presiding Judge for specialty case types. Experience in the field of civil practice relating to litigation or dispute resolution and prior experience as a court appointed mediator or settlement agent is preferred. Experience working with a diverse and multilingual customer base of limited English language proficiency is helpful.


Preference is for individuals who have graduated from an accredited law school with a Juris Doctor degree, along with experience in the field of civil practice relating to litigation or dispute resolution and prior experience as a court appointed mediator or settlement agent.

Example of Duties

• Prepare for and convene mediation hearings and report results to the Court
• Facilitate communication and the exchange of information between counsel and parties in order to identify case issues and problems, in an attempt to bring the matter to resolution without the necessity of trial, or to assist with the preparation of the case for trial
• Conduct settlement conferences in Civil Law and General Equity cases.
• Demonstrate excellent persuasive communication, listening, and negotiating skills, as well as excellent creative thinking skills and an understanding of the litigation process
• Review, interpret, and analyze written materials, as well as develop administrative control systems and policies or procedures to ensure efficient operations
• Possess strong decision-making skills
• Provide direction and feedback
• Analyze cases in accordance with existing laws, regulations or professional practices
• Respond to employee, attorney, litigant or citizen complaints
• Explain judiciary policies or procedures to clients or customers
• Perform other related duties as required

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications
Graduation from an accredited college or university with a bachelor's degree and four years of experience in professional case management and/or dispute resolution.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.

A master's degree from an accredited college or university may be substituted for one year of experience.


A law degree from an approved American Bar Association law school may be substituted for two years of experience.


Note: A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See)

Supplemental Information
Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.


HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at View phone number on click.appcast.io (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as:

• State Health Benefits Program including options for medical, dental and prescription coverage
• Public Employee's Retirement System pension program
• Federal Student Loan Forgiveness for employees with 10 years or more of service
• Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays
• Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)
• Comprehensive training offerings including LinkedIn Learning.
• Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave
• NJBest 529 College Savings Plan
• Member Term Life Coverage including basic and optional plans