Legal Secretary

Job Description

Job Description

Legal Secretary #4183 and #4180

Lawyer Regulation | Orlando, FL

Minimum starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education: High School Diploma (or its equivalency).

Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities:

Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, tickling deadlines, etc.).

Types and finalizes drafted pleadings, correspondence, and meeting minutes and agendas.

Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

Answers telephone and make case notes in the case management system regarding call.

Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily

Receives and scans incoming mail into the case management system. Sends outgoing mail.

Prepare bar counsels' travel requests and expense reports.

Knowledge:

- Correct spelling, punctuation and grammar

- Standard business formats

- Legal terminology

- Style and format of legal pleadings

- Adobe Acrobat

- Office procedures and practices and styles

Skills:

- MS Word

- MS Excel

- Use of databases

- Basic arithmetic

Abilities:

- Type sixty (60) correct words per minute

- Pay attention to detail

- Type letters, memoranda and pleadings in correct format

- Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Handle multiple tasks

- Operate well under pressure and in a team atmosphere

- Tactfully manage difficult situations

- Demonstrate initiative in group projects and individual settings

- Consistently provide an excellent service-oriented attitude

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Orlando, Florida and is not a remote position.