Executive Assistant

Pinnacle Recruitment Services

About the Opportunity

Our client is a well-established, highly respected organization seeking an experienced Executive Assistant to support senior leadership in a dynamic, fast-paced environment. This is an outstanding long-term career opportunity with a stable company that values professionalism, collaboration, and employee longevity.

The ideal candidate is highly organized, proactive, and thrives on managing multiple priorities while serving as a trusted partner to executive leadership. Exceptional communication, discretion, and professionalism are essential.

Key Responsibilities

Provide high-level administrative support to executive leadership, managing complex calendars, meetings, travel arrangements, and scheduling priorities.
Coordinate commercial property management activities, serving as the primary liaison between ownership, tenants, vendors, contractors, and service providers.
Assist with commercial real estate transactions, including organizing documentation, coordinating timelines, and communicating with attorneys, escrow officers, brokers, and other third parties.
Draft, edit, and proofread professional correspondence, reports, presentations, contracts, and other business documents.
Manage high-volume email communications, prioritizing correspondence and responding on behalf of executives when appropriate.
Maintain confidential files, contracts, leases, and corporate records with exceptional attention to detail.
Coordinate vendor relationships, obtain proposals, schedule maintenance, and ensure projects are completed on time.
Track deadlines, renewals, insurance certificates, and other critical business documentation.
Prepare meeting materials, agendas, and follow-up action items.
Assist with special projects and operational initiatives as assigned by executive leadership.
Serve as a professional point of contact for internal teams, clients, tenants, vendors, and business partners.

Qualifications

5+ years of experience supporting executives in an Executive Assistant or Senior Administrative role.
Experience supporting commercial property management, real estate, construction, legal, or professional services environments is highly preferred.
Strong understanding of commercial real estate transactions, leases, vendor coordination, or property operations is a plus.
Exceptional written and verbal communication skills with the ability to produce polished, professional correspondence.
Outstanding organizational and time management abilities with the capacity to manage multiple priorities simultaneously.
High level of discretion and professionalism when handling confidential information.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Self-motivated, resourceful, and able to anticipate the needs of executive leadership.
Strong attention to detail with excellent follow-through and problem-solving abilities.

What Our Client Offers

Long-term career stability with an established and successful organization.
Collaborative, team-oriented work environment.
Opportunity to work closely with executive leadership and play a key role in daily business operations.
Competitive compensation and comprehensive benefits package.
A company culture that values loyalty, professionalism, and long-term employee growth.

Apply

Vacancy posted 4 days ago

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