Part Time Office Assistant

Job Description

Join Our Team as a Part Time Office Assistant in Artesia! - Urgently hiring in Artesia!


Job Title: Part Time Office Assistant
Pay: $18 per hour
Hours: 12:00 PM - 4:00 PM
Start Date: ASAP


Looking for a role that offers a flexible schedule and the chance to make a difference in a diverse workplace? Join Helpmates, a respected staffing organization, as a Part Time Office Assistant in Artesia, CA, and contribute to a positive experience for our clients and team members each day.


As a Part Time Office Assistant, you'll play a key role in delivering outstanding customer service, ensuring that each visitor and family is welcomed and treated with respect for their cultural values. You will work closely with your team and provide essential support to various departments to drive success.


What You'll Do
As a Part Time Office Assistant, you will be responsible for:
• Greet office visitors and receive customer inquiries
• Provide general pricing information to customers
• Answer incoming phone calls and route messages appropriately
• Provide property location details to cemetery visitors
• Assist with scheduling appointments
• Help coordinate burial arrangements with funeral homes
• Prepare customer contracts and collect payments
• Assist with creating daily work orders and burial orders
• Create digital and physical folders for customers and decedents
• Enter decedent and customer data into databases
• Maintain organized filing systems
• Proofread documents as needed
• Sort and distribute daily mail
• Keep the lobby and office presentable by straightening furniture, restocking forms, and wiping down surfaces
• Ensure office supplies are replenished regularly
• Attend staff meetings and other scheduled meetings
• Support with other clerical tasks as required
• Monitor headstone deliveries and placements
• Track missing markers and communicate updates to customers
• Provide support to team members and departments as needed


What You'll Bring
The ideal candidate for this role will have:
• High school diploma or GED
• Minimum of two (2) years of experience in general office duties
• Proficiency in MS Office (Word, Excel, Outlook) and data entry skills
• Excellent work ethic, including punctuality, attendance, a positive attitude, and professional appearance
• Outstanding communication skills, both oral and written, with tact, patience, and diplomacy
• Bilingual abilities in Spanish are a plus


Why Join Us in Artesia?

• Be part of a friendly team that values diversity and inclusion
• Enjoy a supportive work environment with opportunities for growth

Location & Schedule
This position is on-site in Artesia, CA, and offers a consistent schedule from 12:00 PM to 4:00 PM.


Ready to Take the Next Step?
If you're ready to start a rewarding career as a Part Time Office Assistant in Artesia, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Let our local Helpmates recruiters help you reach your career goals.
At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way.

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• Job opportunities in your area
• Why professionals trust Helpmates for their job search
• Tips and resources to stand out in today's job market

Find your nearest Helpmates' office to easily and quickly connect with us.

Protect Yourself from Job Scams

We've seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information-such as your Social Security number or banking details-outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment.

All official communication will come from verified company email addresses or phone numbers. If something seems suspicious, trust your instincts and don't engage. Learn how to spot job scams and protect yourself here.

Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.