Administrative Assistant to the Breeze Transit Director

: Department: Transit About Our Job We are searching for an experienced office support, capable of providing customer service, clerical, secretarial, processing and/or internal financial related duties. This critical position can require varying degrees of independent judgment, exceptional communication skills, and budget management abilities. The pay for this role starts between $23.33 - $29.74, based on experience, and benefits start within 60 days of hire. Apply today and leave a lasting impact on Sarasota County's Breeze Transit department and the thousands of residents that utilize these amazing resources. : About the Position: In this role you will be responsible for... Administrative Functions

• Manage the workflow of assignments within the department, including items for the director's review; tracking deadlines.
• Provide administrative support to the Director, and other managers as needed, requiring tact, diplomacy and confidentiality.
• Write and complete routine acknowledgements or responses to inquires not requiring a supervisor's or manager's attention; draft other correspondence.
• Serve as the Director's customer service contact for the department and office area.
• Facilitate and oversee the common areas of the front office; assist walk-in customers and provide information as needed.
• Monitor customer service requests assigned by the Director and citizen inquires to ensure standards of excellence. Track to ensure timely follow up, consistent responses and resolution as required.

Department-wide Support

• File and maintain the Breeze Transit Administration files, acting as the departments Records Management Coordinator and Public Records Request Coordinator.
• Coordinate with staff on records retention, regular reviews, and the maintenance of electronic files.
• Serve as the departments eGenda liason and gatekeeper on all eBars and eCars.
• Track all asset/supplies, managing the inventory and ordering office supplies as needed.
• Assist in welcoming new office employees to the department, setting up the office workspaces and ordering needed supplies.
• Prepare meetings, staff retreats, and special events.

Finance/Budget/Procurement/Contract Management

• Manage the office's operating budget, tracking expenditures as assigned.
• Coordinate the Department Disaster Preparedness Plan (DDPP) in alignment with the department lead.
• Approve assigned purchase orders for payment, verifying services and/or products.
• Establish mail log and track correspondence.

Work Hours:

• Full-Time, 40 hours per week.
• Monday - Friday, 08:00 a.m. - 05:00 p.m.

About You: Minimum Qualifications:

• Associates degree from an accredited college or university.
• -OR- Year for year experience may substitute for the college degree.
• Four to Six (4-6) years of clerical, administrative and computer experience with some executive exposure.

Preferred Qualifications:

• Skilled task management, advanced professional certifications, and/or executive assistance experience are desirable.
• Knowledge of processes utilized by Sarasota County.

About Everything Else: Starting Pay Range: $23.33 - $29.74, based on experience. Position Pay Range: $23.33 - $36.16 Employee Type: Regular (Budgeted) Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!
• Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations.
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County - Many Voices, One Team. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different and are committed to creating a culture of understanding and respect where our employees realize that we are stronger together. Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service - internally and externally. Sarasota County Government promotes diversity and inclusion in its workforce and does not discriminate on the basis of race, color, gender identity or expression, genetic information, religion, national origin, marital status, age or disability. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call View phone number on us.edajobs.com. Government employers are drug-free and tobacco-free environments, EEO/AA/ADA employers, and they prohibit discrimination in all services, programs or activities. Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.