Legal Secretary (Hybrid)

Apply now Job no: 558954 Work type: Staff Location: Chancellor's Office Categories: Confidential, Administrative, Probationary, Full Time Job Overview Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary (Hybrid) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and fifteen paid holidays a year. The anticipated salary hiring range is up to $91,140 per year, commensurate with qualifications and experience. Work Arrangements Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California. Benefits Comprehensive Health, Dental, and Vision Benefits Generous vacation plan Fifteen paid holidays a year Tuition waiver education program (also applies to eligible family members) Membership in the California Public Employees Retirement System (PERS) Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel, the Legal Secretary (Hybrid) will perform duties as outlined below: Each legal secretary has responsibility for an office administrative specialty function – e.g., technology issues, processing Title 5 changes, library management, legislation, contracts, etc. Prepare, format, proofread, and process legal pleadings, briefs, subpoenas, and other legal documents in compliance with applicable federal, state, and local court rules and procedures. Utilize Microsoft Word (including Styles) and Adobe Acrobat to create, bookmark, merge, and manage electronic documents; maintain court calendars; and perform electronic filing (e-filing) and service (e-service). Interact statewide with court clerks, depositions, and attorney services. Prepare and process all forms of communication within and outside of the California State University; this includes proofreading, formatting, and processing of documents. Open and maintain office files, both hard copy and electronic. Maintain calendars, make travel arrangements, prepare travel requests and reimbursements, and complete other CSU administrative forms – electronic and paper. Answer telephones and perform other office‑related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks. Troubleshoot basic computer issues, telephone issues, printer issues and basic office repairs. Process invoices, membership dues, and run errands across multiple buildings. Qualifications Type at a corrected rate of at least 55 wpm; be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, generating tables of content and authorities in Microsoft Word, bookmarking and combining documents in Adobe Acrobat, and have knowledge of California State/Federal law. Have 7+ years of experience as a Legal Secretary. Preferred Qualifications Experience using eCounsel, NetDocs, or Deadline Assistant. Legal and Compliance Statements Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at View phone number on click.appcast.io. This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUCSIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Additional Information Learn more about working at the California State University and the impact of our mission. Advertised: June 09, 2026 (4:55 PM) Pacific Daylight Time Applications close: Open until filled #J-18808-Ljbffr