Sales Support Coordinator Hybrid

Job Description

Job Description

The Sales Support Coordinator is responsible for assisting the Sales Center Manager in the daily

administrative operations at one of our established wholesale HVAC distributorships that carries multiple

brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the

office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor

warranties, among other duties.

Duties and Responsibilities

• Coordinate, process and reconcile center’s daily cash reports.

• Record and verify customer payments by reconciling cash, check and credit card payments as

indicated by Counter Sales Associates.

• Balance cash postings to cash receipts.

• Prepare bank reconciliations and deposits daily.

• Reconcile cash sales in the general ledger to bank deposits.

• Log and retrieve cash reconciliation reports.

• Maintain office filing and storage systems.

• Monitor and order Sales Center supplies.

• Distribute/file all incoming mail.

• Process eCommerce sales orders

• Schedule LTL/TL Inbound Deliveries

• Process Vendor Advance Shipping Notices

• Schedule 3PL Outbound Deliveries

• Research Vendor PO Claims to reconcile with Accounts Payable

• Research and Process Inbound and Outbound Freight Discrepancies

• Research and Maintain Open and Aging Vendor Warranty Claims and Returns

• Maintain Aging Sales Orders and Serial Number Discrepancies

Required Qualifications

• Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.

• Knowledge of accounting practices and procedures a plus.

• Outstanding communication and organizational skills; must be very detail oriented.

• Proven success in providing excellent customer service.

• Ability to work independently but meet assigned goals and objectives in designated time frames.

• Capable of working in a fast-paced environment with skills to multi-task at different levels.

• Must possess the attitude of wanting to learn and grow with our Company.

• Knowledge of Microsoft Office products.

Gemaire is a subsidiary of Watsco, Inc., (NYSE: WSO) the world’s largest independent distributor of heating, ventilation, and air conditioning (HVAC) equipment, parts, and supplies. Gemaire, with corporate headquarters in Deerfield Beach, Florida. Gemaire has more than 100 locations in eleven states including Florida, Georgia, Texas, North Carolina, South Carolina, Virginia, Alabama, Louisiana, California, Nevada, and Arizona.

For more than 50 years we have been known as a respected, strong, and reliable force within the HVAC industry. Our distribution rights with trusted manufacturer brands such as Rheem, American Standard, Frigidaire, Mitsubishi, and others allow us to provide only the highest quality, most eco-friendly equipment, parts and supplies to our valued network of contractors’ coast to coast.

As a member of our sales and service team you will enjoy competitive pay and benefits including medical, dental, vision and life insurance, paid time off, tuition reimbursement and an opportunity to buil

Company Description

Gemaire is a subsidiary of Watsco, Inc., (NYSE: WSO) the world’s largest independent distributor of heating, ventilation, and air conditioning (HVAC) equipment, parts, and supplies. Gemaire, with corporate headquarters in Deerfield Beach, Florida. Gemaire has more than 100 locations in eleven states including Florida, Georgia, Texas, North Carolina, South Carolina, Virginia, Alabama, Louisiana, California, Nevada, and Arizona. \r\n\r\nFor more than 50 years we have been known as a respected, strong, and reliable force within the HVAC industry. Our distribution rights with trusted manufacturer brands such as Rheem, American Standard, Frigidaire, Mitsubishi, and others allow us to provide only the highest quality, most eco-friendly equipment, parts and supplies to our valued network of contractors’ coast to coast. \r\n\r\nAs a member of our sales and service team you will enjoy competitive pay and benefits including medical, dental, vision and life insurance, paid time off, tuition reimbursement and an opportunity to buil