Accounts Payable Clerk

Summary

Compiles and maintains accounts payable records by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Adds, updates and maintains vendor records including obtaining IRS W9.


• Answer all vendor inquiries and contact vendors with questions.


• Verifies invoice data and approval on all vouchers for payment and follow-up.


• Code invoices with appropriate expense account from internal chart of accounts and data entry into accounting software.


• Electronically processes accounts payable checks and matches checks with invoices for review. Mails checks and maintains file copy.


• Print all accounts payable reports and maintain all accounts payable files.


• Prepares analysis of accounts, as required.


• Reconcile cash receipt logs with checks and prepare deposits for banking.


• Assists with special projects as necessary.

*Maintain the confidentiality of all resident, staff and organization information.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

One year certificate from college or technical school; or six months related experience and/or training; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software, Microsoft Word, Excel and Outlook.