Staff Accountant

Position Summary:

The Staff Accountant is responsible for the accurate and timely recording, reconciliation, and analysis of revenue for the Human Rights Campaign (HRC), its Political Action Committee, and the Human Rights Campaign Foundation (HRCF). This role processes and reviews revenue from multiple funding streams in the general ledger, ensuring compliance with established procedures, Generally Accepted Accounting Principles (GAAP), and donor restrictions.

As a key member of the Finance team, the Staff Accountant prepares and analyzes revenue-related reconciliations, plays an active role in month-end and year-end close processes, and supports audit activities. The role collaborates closely with Development and Finance staff to ensure the completeness, accuracy, and proper classification of revenue transactions.

The Staff Accountant also maintains revenue process documentation, supports and strengthens internal controls, and contributes to improvements in policies, procedures, and systems to enhance efficiency, transparency, and compliance.

PLEASE NOTE: This position is based in our Washington, D.C. office, where we have a hybrid work environment. A minimum of 2 days working in the office per week is required. During June and July, the position may need to work in the office up to 4 days per week. This position is not fully remote eligible.

Position Responsibilities:

Income Processing:

• Record, review, and validate daily revenue transactions across multiple streams, including ACH, credit card, cash, and check activity, within the donor database and general ledger (GL), ensuring accuracy and completeness.
• Prepare and process deposits, including remote check scanning and physical bank deposits, in accordance with organizational policies and banking procedures.
• Download, organize, and analyze daily bank activity; ensure accurate allocation of transactions to appropriate departments, funds, or programs.
• Review and validate nightly integrations from the donor database into the GL; investigate and resolve discrepancies and ensure proper posting of journal entries.
• Prepare, analyze, and maintain revenue-related reconciliations, including monthly general ledger reconciliations, accounts receivable aging, and other assigned accounts.
• Investigate variances and unusual activity, resolve discrepancies, and provide clear explanations to Finance leadership as needed.
• Reconcile specialized receivables, including tenant rent balances, as applicable.
• Ensure all revenue is recorded in compliance with GAAP and donor restrictions.
• Collaborate with the Development team to ensure accurate and complete recording of contributions; research and resolve discrepancies in a timely manner.
• Support seasonal event activities (e.g., Pride events), including accounting for cash receipts and managing petty cash processes (disbursement, tracking, and reconciliation).
• Monitor revenue activity and proactively communicate issues, risks, or trends to Finance leadership.
• Consistently meet daily, monthly, and year-end deadlines with a high level of accuracy

Other Duties & Responsibilities:

• Allocate and review credit card merchant processing fees for accuracy and proper classification.
• Support unclaimed property identification and recoupment processes in compliance with regulatory requirements.
• Maintain and strengthen internal controls related to revenue processing, identifying gaps and recommending improvements.
• Identify and implement process improvements to enhance the accuracy, timeliness, and efficiency of revenue-related reporting.
• Support the development, implementation, and periodic updates of revenue-related policies and procedures.
• Prepare audit schedules and supporting documentation; actively support annual audit and tax preparation processes.
• Apply working knowledge of fund accounting principles, accounting systems (e.g., Microsoft Dynamics NAV/Business Central or similar), and donor databases to troubleshoot issues and maintain data integrity.
• Serve as a resource for revenue processes, systems, and documentation within the Finance team.
• Provide support to Finance leadership on special projects and ad hoc analyses.
• Perform other duties as assigned.

Position Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience required), with 3–5 years of relevant accounting or finance experience.
• Nonprofit accounting experience and familiarity with fund accounting and donor-restricted revenue preferred.
• Experience preparing and analyzing account reconciliations and supporting month-end close processes.
• Strong understanding of GAAP and internal controls.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to investigate discrepancies and independently resolve issues.
• Effective communication skills and ability to collaborate across Finance, Development, and other departments.
• Proficiency in Microsoft Excel and MS Office; experience with accounting systems (e.g., Microsoft Dynamics NAV/Business Central) and donor databases preferred.
• Ability to maintain confidentiality and handle sensitive financial and donor information with discretion.
• Detail-oriented, dependable, and well-organized, with a commitment to continuous improvement.
• Must be able to move and maneuver between workspaces and inside the bank branch.
• Must be able to safely lift, carry, and transport coin bags or cash bags weighing up to 15 pounds.
• Flexibility to work additional hours during peak periods, which include nights and weekends (e.g., month-end close, audit, and major events).
• Personal interest in and commitment to LGBTQ+ rights.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.