Remote Administrative Assistant

Job Overview

Colaval is a leading manufacturer specialising in high-quality control valves and water treatment solutions for a diverse range of industrial applications. We are committed to providing professional technical knowledge and effective solutions to ensure our customers receive the best products and services. We are currently seeking a highly organised and proactive Remote Administrative Assistant to join our team on a Full-Time basis. The ideal candidate will be a self-starter with exceptional attention to detail, capable of providing comprehensive administrative support in a dynamic, remote environment. This role is crucial in ensuring the smooth and efficient operation of our daily business activities. This is a remote position, supporting our operations based in Bronx, New York, United States.

Salary: $45.00 - $60.00 USD per hour

Responsibilities

Provide high-level administrative support to senior management and the wider team. Manage and maintain schedules, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming email and phone enquiries, acting as a first point of contact and directing them to the appropriate person. Organise and coordinate virtual meetings, including preparing agendas and taking minutes. Maintain and organise digital filing systems, ensuring documents are easily accessible and up-to-date. Assist with data entry, record maintenance, and the preparation of reports. Liaise with internal staff at all levels as well as external clients and suppliers. Perform general administrative duties to support the day-to-day operations of the company.

Qualifications

Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role. Excellent proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools. Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. Strong verbal and written communication skills with a high level of accuracy and attention to detail. The ability to work independently with minimal supervision in a remote setting. Discretion and confidentiality are essential. Experience within a manufacturing or industrial sector is advantageous but not required. Familiarity with online collaboration tools such as Microsoft Teams, Slack, or Zoom.

Benefits

Colaval is dedicated to fostering a supportive and rewarding work environment. We offer a competitive benefits package for our employees, which includes:

A competitive hourly wage. Flexible working hours to promote a healthy work-life balance. Opportunities for continuous professional development and training. A collaborative and inclusive remote team culture. Paid time off and public holidays.