Executive Assistant

Job PurposeThe Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager.Duties and responsibilitiesAdministrative support to include heavy calendar management, domestic and international travel, preparing presentations and itineraries, expense reportingCoordinate and manage a high level of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.Organize and coordinate office administrative proceduresManage confidential information, exercising a high level of discretionSchedule Board of Directors and Scientific Advisory Board meetingsResolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resourcesOrganize paperwork and files in a way that is easily retrievableProvide support to all departments as requestedMaintain effective relationships with internal and external contactsAdditional tasks and projects as requestedMay occasionally need to travel with executives to conferences and off-site meetingsBachelor’s degree in business discipline requiredMinimum of 3 to 5 years in an administrative role, preferably supporting senior management, Board interactions preferredTop notch technical (MS Office Suite) and written verbal/communication skillsDemonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints with minimal direction, in order to deliver on commitments and deadlinesDemonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgement with respect to matters of significanceHigh attention to detail with excellent organization and planning skillsFlexibility to adjust schedule according to business demandsMust have 24/7 mentality and occasionally be available on weekends/evenings for supportWorking ConditionsIncumbent will primarily work Monday – Friday during normal business hours in an office environment.Ocugen is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, we make all of our employment decisions based upon merit, qualifications, abilities, and an individual’s conduct and performance. We will not make any of our decisions, and will not discriminate against any employee or applicant, on the basis of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including sexual orientation, gender identity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected from discrimination under the law. Ocugen complies with applicable federal, state and local laws governing nondiscrimination in employment. #J-18808-Ljbffr