Operations Administrative Assistant

Job Description

Job Description

Operations Administrative Assistant

Location: Buffalo, NY 14206

Join a growing food manufacturing company specializing in the production and distribution of baked goods. We are seeking a detail-oriented, proactive Operations Administrative Assistant to support daily operations, HR functions, production documentation, and cross-departmental communication.

Key Responsibilities

Operations & Administrative Support

• Serve as a liaison between maintenance, production, and other departments to ensure smooth communication and coordination.
• Navigate ERP systems to support production and maintenance teams.
• Assist with daily operations planning, inventory control, shipping requirements, and supply chain activities.
• Provide administrative support to keep operations running efficiently.

Human Resources Support

• Assist with payroll preparation.
• Support hiring efforts, including applicant review, interview coordination, and onboarding activities.
• Prepare performance evaluations and disciplinary documentation.
• Maintain weekly employee schedules.
• Update employee training records and prepare training materials and packets.

Product Development & Documentation

• Assist with label creation and implementation.
• Prepare and maintain production and operational documentation, including:
• • Bake sheets
  • Pallet sheets
  • Case checks
  • Lot codes
  • Packing lists
• Coordinate meeting materials and training logistics.

Compliance & Contractor Management

• Maintain contractor records and documentation.
• Request and track Certificates of Insurance (COIs).

Responsibilities may evolve based on business needs.

Qualifications

• High School Diploma required.
• Previous administrative experience in a manufacturing, production, operations, or HR environment preferred.
• Experience with applicant screening or hiring support is highly desirable.
• Intermediate to advanced Excel skills required.
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• SQL and PLEX experience are a plus.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Self-starter who works well independently and as part of a team.
• Comfortable working in a moderately noisy manufacturing environment near mechanical equipment.

What We Offer

• Competitive salary based on experience.
• Comprehensive benefits package.
• Growth opportunities within a rapidly expanding organization.
• Supportive team environment.
• Consistent 40-hour work week.

Benefits

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off

Location Requirement

This is a 100% onsite position in Buffalo, NY 14206. Candidates must be able to reliably commute to the facility.