Accounts Payable Specialist

Accounts Payable Specialist

RockForce is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.

Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.

Our people are the magic-united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.

Join us as we head into one of the most exciting eras in the live entertainment industry!

Job Description

The Accounts Payable Clerk supports day-to-day accounts payable operations under the direction of the Accounts Payable Manager. This role is responsible for invoice processing, expense and reimbursement support, vendor communication, and assisting with month-end close activities.

This is a hands-on, detail-oriented role based in Whites Creek, TN that requires a majority in-office presence to support close collaboration with Accounting, Payroll, and Operations teams.

Key Responsibilities and Focus Areas

Invoice Processing

• Receive, review, and process vendor invoices for accuracy and completeness
• Code invoices to the appropriate general ledger accounts, projects, and entities
• Match invoices to supporting documentation and required approvals
• Enter invoices into the accounting system in a timely manner

Expense Reports & Reimbursements

• Assist with processing employee expense reports and reimbursements
• Review expense submissions for documentation and policy compliance
• Support corporate credit card expense processing and reconciliation
• Communicate with employees regarding missing receipts or required corrections

Vendor Support

• Assist with vendor setup and maintenance, including required documentation
• Respond to basic vendor inquiries regarding invoice status and payments
• Help resolve invoice discrepancies and payment issues

Payment Support

• Assist with preparation of weekly or scheduled payment runs
• Ensure payments are processed accurately and on time
• Maintain organized records of invoices, approvals, and payment documentation

Month-End Close Support

• Assist with accounts payable-related month-end close tasks
• Support accrual preparation and reconciliations under AP Manager direction
• Ensure expenses are recorded in the correct accounting period

General Support & Controls

• Maintain organized AP files and supporting documentation
• Follow established internal controls and procedures
• Identify issues or inefficiencies and escalate to the AP Manager
• Provide general administrative support to the accounting team as needed

Qualifications

Core Competencies

• 1–3 years of accounts payable or general accounting experience
• Strong attention to detail and accuracy
• Basic understanding of invoice processing and expense reimbursements
• Ability to manage multiple tasks and meet deadlines
• Strong communication and organizational skills

Preferred Skills

• Experience in a project-based, services, staffing, or payroll environment
• Familiarity with corporate credit card and expense reporting programs
• Experience in a multi-entity accounting environment

Work Environment

• This role is primarily in-office at RockForce's Whites Creek, TN location.
• Close collaboration with Accounts Payable, Accounting, Payroll, and Operations teams
• Occasional extended hours during month-end close or high-volume periods

Location: 3 days in-office (Whites Creek, TN)

Why Rock Force

We don't just staff events - we build careers. Rock Force is committed to attracting, retaining, and developing the best talent in the business. Our crews benefit from:

• Competitive Wages
• Eligible employees may participate in comprehensive health, dental, and vision insurance plans, as well as a 401(k) plan, once qualification requirements are met.
• Opportunities for professional development and advancement
• Gain hands-on accounting experience in a fast-paced environment
• Work closely with experienced accounting leadership
• Opportunity for growth and advancement within the accounting team

This commitment makes Rock Force an employer of choice in the live event industry.

Equal Employment Opportunity

Rock Force strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Rock Force will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Rock Force also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Rock Force reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Rock Force may require an employee to perform duties outside his/her normal description.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.