Senior Administrative Assistant

Sr. Administrative Assistant

Pay Range: $33hr - $38hr

The Sr. Administrative Assistant provides high-level administrative support to Vice Presidents and senior leadership in a fast-paced, dynamic environment. This role requires exceptional organizational skills, political savvy, discretion, and the ability to anticipate executive needs. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities:

Executive And Administrative Support:

• Provide routine to complex administrative support with the ability to anticipate executive and organizational needs.
• Manage highly complex and dynamic calendars, appointments, meetings, travel arrangements, and organizational functions.
• Prepare high-quality communication materials for internal and external stakeholders.
• Screen incoming correspondence and determine appropriate executive action.
• Draft and prepare routine and advanced correspondence including emails, letters, memoranda, reports, and meeting minutes.
• Review outgoing communications for accuracy, format consistency, and procedural compliance.

Coordination And Liaison:

• Serve as a key liaison between executives and internal/external stakeholders including company leadership, parent company executives, trade associations, community, and political representatives.
• Build and maintain strong working relationships across departments and leadership levels.
• Provide administrative support and cross-coverage for managers and executive assistants as needed.

Meeting And Event Management:

• Initiate and facilitate meetings; record minutes and manage follow-up action items.
• Arrange and coordinate meetings, small programs, and visitor entertainment events.

Financial And Operational Support:

• Compile and process executive expense reports through ChromeRiver.
• Manage incoming purchase orders, track submissions, and coordinate with vendors, Finance, and Engineering teams.
• Reconcile monthly credit card statements for the Engineering department.
• Maintain confidential filing systems and records.
• Prepare recurring internal reports and maintain contact/customer databases.

Research And Reporting:

• Conduct internal and external reference research.
• Prepare complex reports, summaries, digests, and web research documentation.

Workplace Compliance And Culture:

• Demonstrate broad company knowledge including corporate policies, structure, goals, products, and services.
• Contribute to maintaining a safe and *** workplace.
• Perform additional administrative duties as required.

Required Qualifications:

• Associate degree (AA) preferred.
• 24 years of experience supporting Vice Presidents or senior executives in a fast-paced environment.
• Exceptional calendar management skills.
• Strong verbal and written communication skills.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.
• High integrity, professionalism, confidentiality, and work ethic.
• Ability to take initiative, manage multiple projects, and remain highly organized and adaptable.
• Flexible schedule with ability to work extended hours when necessary.
• Strong core competencies including Customer Focus, Integrity and Trust, Interpersonal Savvy, Organizational Agility, and Ability to Deal with Ambiguity.

Preferred Qualifications:

• Experience supporting Vice Presidents in a high-tech industry.
• Experience in a fast-paced start-up environment.
• Experience working in diverse, multicultural teams.
• Ability to work independently with minimal supervision.
• Strong understanding of corporate best practices, procedures, and organizational structures.