Sr. Administrative Assistant

Senior Administrative Assistant

Software Guidance & Assistance, Inc., (SGA), is searching for a Senior Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Jose, CA.

Responsibilities:

• Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.
• Process business expense reimbursement requests, invoices and manage POs.
• Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
• Coordinate assistance with office space, equipment, software, office-related matters, and events.
• Be onsite, in office regularly and able to assist with in person needs and tasks.
• Ability to travel occasionally to provide on-site support at team offsite events.
• Manage team access to shared databases (SharePoint, OneNote, Wiki).
• Regularly collaborate with cross-functional Administrative & Executive Assistants.

Required Skills:

• 5+ years of experience as Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
• Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
• Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.
• Bachelor's Degree or equivalent work experience

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.