Executive Assistant

Our client, a leading large entertainment company, is seeking an Executive Assistant to independently manage day-to-day activities in support of their Product & Technology sector. This role will involvecalendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. While this role does support executives and other assistants, the ideal candidate will be a mentor to other EAs and is comfortable working independently and taking initiative to guide the team towards success.

• Three month contracted assignment with the potential to extend.
• Pay Rate $40/hour
• Monday-Thursday onsite Fridays remote

Responsibilities:

Calendaring, Travel & Expenses, Correspondence

• Schedules appointments, meetings, and locations within calendar constraints without consultation; arranges programs or events; may participate in meetings as a representative of the organization, researches and prepares materials.
• Coordinates executives calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include multiple organizations, international travel, technology, and/or refreshments.
• Fields, screens, redirects, and responds to a wide variety of inquiries; advises office policies and procedures; contacts individuals inside and outside of the organization on highly confidential matters.
• Composes difficult/sensitive correspondence requiring a high degree of initiative, judgment, originality, and knowledge.
• Thrives in ambiguity, learns fast, and excels at exercising judgement to drive optimal outcomes within the set of options.
• Maintains office equipment and inventory.

Meeting & Project Support

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

Documentation & Reporting

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources.

Required Qualifications:

• High school diploma required
• College degree preferred
• Minimum of 7 years of relevant experience required
• Mastery of Google Workspace (Docs, Spreadsheets, Presentations) and Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with the ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

If you meet the required qualifications and are interested in this role, please apply today.



The Solomon Page Distinction


Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.



About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .


Opportunity Awaits.