Administrative Assistant

Administrative Assistant, Office Manager - Financial Services
We are currently seeking candidates for an Administrative Assistant/Office Manager opportunity with a highly successful hedge fund located in Boston, MA. This role will oversee daily office operations while providing executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, domestic and international travel coordination, internal and external correspondence, meeting preparation and coordination, vendor management, and event planning.

The ideal candidate will have 2+ years of experience in executive support, administrative support, and/or office management within a fast-paced professional environment.

This is a 3-6+ month contract-to-hire position, paying between $45-$55/hour (depending on experience).

Responsibilities:

• Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
• Manage complex calendars, meetings, and domestic and international travel
• Prepare and manage executive correspondence, presentations, and briefing materials
• Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
• Track priorities and ensure timely follow-through on action items
• Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
• Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
• Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
• Handle confidential information with discretion and support special projects as needed
• Perform additional responsibilities as needed

Qualifications:

• Bachelors degree (required)
• 2-3+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
• Strong organizational, time management, and prioritization skills
• High degree of professionalism, discretion, and sound judgement
• Exceptional follow-through skills with strong attention to detail

For immediate consideration, interested and qualified candidates should send their resume to Lydia at View email address on click.appcast.io.