Administrative Assistant

Job Description

Job Description

Utica Academy of Science Charter School's Elementary School is seeking a motivated, organized, and customer-focused Administrative Assistant to join our team. This position plays a vital role in supporting the daily operations of the school by providing administrative assistance to school leadership, faculty, students, and families while helping maintain a welcoming and efficient school environment.

If you enjoy working in a fast-paced educational setting and take pride in organization, communication, and providing exceptional customer service, we encourage you to apply.

As an Administrative Assistant, you will:

• Maintain an organized, efficient, and professional school office.
• Serve as the first point of contact by welcoming visitors, answering telephone calls, and providing excellent customer service.
• Distribute incoming mail and manage office correspondence.
• Electronically distribute announcements and communications to staff, students, and families.
• Register new students and maintain accurate student records.
• Process student transfers and records requests.
• Assist with student transportation coordination.
• Maintain daily student attendance records within the student information system.
• Order, organize, and maintain office supplies and materials.
• Provide administrative support to school leadership and staff.
• Perform additional duties as assigned to support school operations.

The ideal candidate will have:

• Outstanding organizational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent interpersonal and customer service skills.
• The ability to multitask and prioritize responsibilities in a fast-paced environment.
• A professional, positive, and dependable demeanor.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Comfort using Google Workspace (Google Docs, Sheets, Drive, Gmail, etc.).
• Strong attention to detail and accuracy.

• High School Diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Previous administrative experience required; experience in a school setting is preferred.
• Ability to obtain fingerprint clearance through the New York State Department of Education.

$17.25–$20 per hour , based on qualifications and experience.

SANY offers a comprehensive benefits package, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Additional voluntary benefits

Science Academies of New York (SANY) is a growing network of public charter schools serving students in Utica and Syracuse and Rochester, New York. As a tuition-free public charter school system, we combine the high expectations of a college-preparatory education with a supportive and inclusive learning environment.

Our diverse community of students, families, and staff represents cultures from around the world, creating an educational experience that promotes both global awareness and local engagement. We are committed to preparing every student with the academic knowledge, character, and leadership skills necessary to thrive in college, careers, and life.

At SANY, we believe there are no limits to what students can achieve when schools, families, and communities work together.

SANY is building success—one ATOM at a time!

Science Academies of New York is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and students.