EXECUTIVE ASSISTANT I

Requisition No: 881781 Agency: Department of Law Enforcement Working Title: EXECUTIVE ASSISTANT I - 71000569 Pay Plan: Career Service Position Number: 71000569 Salary: $42,561.74 Posting Closing Date: 08/24/2026 Total Compensation Estimator Tool EXECUTIVE ASSISTANT I CAPITOL POLICE CAPITOL POLICE ADMINISTRATION/CP BUSINESS OFFICE Open-Competitive Opportunity** Position Summary This is independent work assisting management in the coordination of administrative tasks and/or assignments which are complex in nature and very broad in objective with integration of diverse functions. Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves independent formulation, analysis and recommendation of changes in policies, rules and regulations. Duties & Responsibilities Specific duties include: Serving as receptionist, greeting guests, and announcing and routing visitors to the appropriate staff; Scheduling and coordinating all appointments and meetings, including travel plans for the Colonel, Major and Captain when needed, and correlating these appointments with necessary key personnel and obtaining the required meeting materials; Assisting in conducting daily administrative activities and/or directing special projects or activities; Tracking incoming correspondence and responses to ensure proper and timely follow-up and completion by assigned staff; Tracking the schedule of reports for Capitol Police, providing reminders prior to their due date and following up to ensure timely completion and submission of reports; Maintaining electronic copies of all department memorandums and directives; Processing all travel for Capitol Police members; Monitoring and maintaining line inspections for Capitol Police; and Coordinating the processing and recordkeeping of dual employment requests for the department’s members in coordination with the Office of Human Resources and the Office of General Counsel. Knowledge, Skills & Abilities Ability to communicate effectively verbally and in writing; Ability to deal effectively with individuals; Ability to establish and maintain effective working relationships with others; Ability to follow verbal and written instructions; Ability to make accurate observations; Ability to speak clearly and listen effectively; Ability to work without close supervision and to make independent decisions; Knowledge of computer systems; Knowledge of correct spellings, punctuation and grammar usage; and Knowledge of filing procedures. Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Base Salary $42,561.74 How You Will Grow FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE. Our Salary & Benefits Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE’s pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including: State of Florida Tuition Waiver Program; Paid holidays, vacation and sick leave; HMO and PPO health insurance options with premiums starting as low as $50 per month; $25,000 in automatic life insurance coverage; Multiple supplemental insurance options including: dental, vision, disability and more; Paid maternity leave and parental leave following the birth or adoption of a child; Pension and investment retirement plan options; and Tax deferred medical and child care reimbursement accounts. About Our Agency The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE. Hiring Process You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement. Background FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant’s immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision. Notes Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position. Reminders Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida hires only U.S. citizens and lawfully authorized alien workers. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. #J-18808-Ljbffr