Temporary Training Operations Assistant

Job Description

Job Description

Temporary Training Operations Assistant

Our client, a nonprofit health and human services organization, is seeking a Temporary Training Operations Assistant, to provide administrative, facilities and communications support to help the Learning & Development (L&D) team deliver training smoothly in Lawrence, MA. This is a part-time contract role. The Training Operations Assistant supports the Training Operations and Compliance Team with enrollment, attendance, and scheduling and is an on-site point of contact during training hours, prepares classrooms and materials, monitors supplies, and manages routine learner communications. The position is on-site in Lawrence, MA, Monday-Friday 9:00am-3:00pm, and pays $21.73/hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities:

• Greet employees, vendors, and visitors; answer routine questions; and direct learners to the appropriate training rooms or resources.

• Prepare classrooms for scheduled sessions, including room setup, technology, printed materials, supplies, and refreshments as needed.

• Check training spaces and equipment for readiness and report issues that need attention.

• Monitor inventories and identify supplies or training materials that need replenishment.

• Place and track approved orders in accordance with departmental procedures and budget guidelines.

• Coordinate routine logistics with vendors for printing, materials, equipment, and other training needs.

• Assist with purchase requests, invoice routing, and inventory records.

• Monitor designated L&D inboxes, respond to routine inquiries, and route other requests to the appropriate team member.

• Draft and distribute class reminders, attendance instructions, announcements, surveys, and follow-up messages.

• Help format and distribute internal training updates and communications.

• Process attendance sheets, class sign-ins, and course completion documentation.

• Provide basic backup assistance with LMS account questions and learner instructions, escalating technical issues as appropriate.

Candidate Qualifications:

• High school diploma or equivalent required.

• At least one year of experience in administrative support, customer service, training operations, or internal communications.

• Experience drafting and distributing professional communications, such as email announcements, reminders, instructions, or newsletters, required.

• Experience managing a shared inbox and responding to routine employee questions preferred.

• Strong writing, proofreading, and attention to detail required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)