Administrative Assistant (Bilingual)

Job Description

Job Description

Job Title: Administrative Assistant Reception Job Description

The primary role of the Administrative Assistant/Executive Assistant is to provide high-level administrative support by managing the reception area at the client site. This includes handling phone calls, walk-ins, visitor badge management, receiving deliveries, conducting research, handling information requests, and performing various clerical functions.

Responsibilities

• Perform general office duties such as ordering supplies and managing lunch arrangements.
• Maintain records management systems and handle front-of-house/reception duties.
• Manage phone calls, walk-ins, visitor badge management, and deliveries.
• Conduct research and handle information requests.

Essential Skills

• Proficiency in Spanish is required, with Portuguese being preferred.
• Strong verbal and written communication skills.
• Excellent multi-tasking, customer service, and interpersonal skills.
• Ability to work independently and manage time efficiently.
• Ability to organize and maintain confidentiality of information.
• Experience with computer applications such as Microsoft Word, Excel, PowerPoint, Famis 360, and Google Suite.

Additional Skills & Qualifications

• High school diploma or GED is required.
• 2-4 years of relevant experience is necessary.

Work Environment

The role involves managing the reception area and performing clerical functions in a dynamic office setting. The environment encourages the use of Microsoft Office and Google Suite for various tasks. The position requires a professional approach to handling interactions with visitors and staff, ensuring a smooth operation of the front office.

Job Type & Location

This is a Contract position based out of Orlando, FL.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Orlando,FL.

Application Deadline

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.