Procurement - Administrative Support Specialist

Procurement - Administrative Support Specialist

Functional Title - Procurement - Administrative Support Specialist

Recruitment Category Type - Standard

Functional Category - Procurement & Supplier Diversity

Grade - TC.01

FLSA Status - Non-Exempt

Requisition Number - 26-0264

Number of Vacancies - 1

Job Level - Non-Management

Job Description Summary

Organization Name - Procurement

Reports to - Division Manager, Procurement - Operations & Administration

Full or Part Time - Full Time

Regular or Temporary - Temporary

Work Schedule - Monday Friday8:00 am 5:00 pm

Position Location - Laurel

Position Summary Information

General Summary - This is a non-merit system temporary position. The temporary assignment will not exceed 12 months. The Procurement Administrative Support Specialist provides administrative and operational support to the the Procurement Sr. Manager and supports staff responsible for the procurement card (P-Card) program, procurement training, vendor engagement, and procurement business analytics and reporting.

Essential Functions - Coordinate and maintain division records, files, and documentation related to procurement operations Prepare correspondence, reports, presentations, and meeting materials Schedule meetings, coordinate logistics, and track action items for division initiatives Assist with document management, records retention, and procurement administrative processes Provide administrative support for the P-Card program, including maintaining cardholder records and documentation Assist with account creation and training for new cardholders and program participants Support tracking and monitoring of P-Card program compliance documentation Coordinate communication with cardholders and department representatives regarding program requirements Assist with coordination and administration of procurement training programs and workshops Maintain training schedules, attendance records, and training materials Support communication efforts related to procurement policies, procedures, and system updates Assist in preparing training resources, guides, and internal communications Assist with compiling procurement data and preparing routine reports and dashboards Support data tracking related to procurement activities, program performance, and operational metrics Maintain spreadsheets and databases used for procurement reporting and analysis Assist in identifying trends and preparing summary information for management review Provide cross-functional administrative support to all sections within the Operations and Administration Division Assist with vendor engagement activities, including coordinating communications, maintaining vendor information, and supporting outreach efforts related to procurement programs and initiatives Respond to internal inquiries related to procurement administrative processes Assist with special projects and initiatives as assigned by the Division Manager

Other Functions - Performs other related duties as assigned.

Work Environment And Physical Demands - Business casual office environment

Required Knowledge, Skills, And Abilities - Organizational and time management skills Attention to detail and accuracy Written and verbal communication Customer service and internal stakeholder support Data management and reporting support Ability to work collaboratively across teams Strong organizational and communication skills Ability to manage multiple priorities and maintain attention to detail

Minimum Education, Experience Requirements - High School diploma or equivalent 4+ years of administrative assistant experience including proficiency in Microsoft Office Suite applications

Additional Requirements - Completion of the WSSCWater Financial Disclosure statement within 30 days of employment and annually thereafter

Preferences - Experience supporting procurement, finance, or government administrative operations Experience supporting procurement card (P-Card) programs or financial compliance processes Experience with data tracking, reporting tools, or business analytics Familiarity with procurement systems or enterprise resource planning (ERP) systems

Salary - Commensurate with education and experience

EEO Statement - WSSCWater is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status or any other characteristic protected by federal, state, or local law. We make employment decisions based on merit, qualifications, and business needs. Reasonable Accommodations: WSSCWater provides reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, practices, or observances, in accordance with applicable law. Applicants who require assistance or an accommodation during the application or hiring process should contact us at View email address on click.appcast.io

Close Date - 07/17/2026

Open Until Filled - No

Special Instructions to Applicants

Additional Information - All applicants selected will be subject to drug screening and a background check/verification. Eligible applicants will be reviewed for consideration after 7/17/26.