Executive Administrative Assistant

Job Description

A leading manufacturing company specializing in water and wastewater treatment solutions is seeking a polished and highly capable Executive Administrative Assistant to manage front office operations and provide critical accounting support. This is a high-visibility role ideal for a professional who brings both organizational excellence and financial acumen to the table.


Key Responsibilities:

• Serve as the professional first point of contact for clients, vendors, and visitors
  
  
• Manage executive calendars, schedule meetings, and coordinate internal communications
  
  
• Oversee office operations to ensure a smooth, efficient, and welcoming environment
  
  
• Handle key accounting functions including invoicing, AP/AR processing, and account reconciliation
  
  
• Prepare detailed reports, track project expenses, and assist with month-end financials
  
  
• Maintain organized filing systems and ensure compliance with internal recordkeeping policies
  
  
• Support senior leadership with confidential administrative and financial tasks
  
  

Ideal Candidate Profile:

• Proven experience in a senior administrative, office management, or executive assistant role
  
  
• Accounting experience is a plus
  
  
• Experience using Acumatica is a plus
  
  
• Highly proficient in Microsoft Office Suite (especially Excel and Outlook)
  
  
• Impeccable organizational skills and attention to detail
  
  
• Comfortable working in a fast-paced, technical environment-experience in manufacturing or industrial sectors preferred

For additional manufacturing jobs reach out to View email address on click.appcast.io

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.