Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Our diverse service lines reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Receptionist/Administrative Assistant, we'll count on you to:

• Provide support for staff as needed, answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing incoming faxes and mail.
• Order and stock supplies for kitchen, production room, etc. Verify the orders upon delivery.
• Maintain conference room scheduling for meetings/luncheons through Outlook calendar. Rearrange meetings when necessary, with permission. Order food requested for the meetings after verifying with organizer. Set up food, coffee, water and soda. Make sure all conference rooms are cleaned after each meeting and ready for the next meeting. Assist in arranging conference room furniture and returning it to the original layout after meeting is concluded.
• Open mail, date stamp and sort. Distribute mail, UPS, faxes and other deliveries daily.
• Prepare all outgoing UPS and regular mail daily.
• Review the administrative calendar daily and complete the tasks assigned.
• Submit work order requests for facility maintenance and follow-up.
• Maintain Visa purchases with digital backup.
• Maintain a log for safety and other equipment when checked in and out.

Facilities

• Set up new hire desks with supplies and clean termed employee desks.
• Clean and restock coffee machines daily.
• Load/unload dishwasher daily.
• Organization of kitchen and common areas daily.

As Needed

• Assist with research for supplies, food, venues, reference material, etc.
• Pickup of food, office supplies, sodas and misc. for meetings and office snacks.
• Perform photocopying, scanning and printing assignments.
• Run errands using personal vehicle.
• Perform other administrative tasks/projects as assigned by supervisor.

Preferred Qualifications

• Associates degree or 1+ year experience as Receptionist/Administrative Assistant/Clerical Support
• Previous office environment experience

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.