Miami Executive Assistant — Document & Ops Coordination
Transak Inc.
Transak Inc. is seeking a detail-oriented Miami-based Executive Assistant to keep physical and administrative workflows moving with minimal escalation to Sami. The role focuses on mail intake, document handling, notarisation coordination, and meticulous tracker hygiene. You will own the process flow from intake to execution, ensuring timely delivery and accurate record-keeping. Successful candidates will demonstrate reliability, discretion, and strong follow-through in a hands-on operational #J-18808-Ljbffr Transak Inc.
- ...Job Description Job Title: Executive Assistant Location: Miami, FL (on-site) Duties & Responsibilities... ..., travel, and internal coordination. The ideal candidate is proactive,... ...meetings, including agendas, briefing documents, and follow-ups. Screen and manage...DocumentFull timeLive inWork at officeLocal area
- ...CONFIDENTIAL SEARCH Executive Assistant to the President and CEO A well... ...organization in Miami is conducting a confidential... ...Manage confidential executive documents, correspondence, records, and... ...digital communications. • Coordinate the President and CEO’s calendar...DocumentFull timeWork at office
- ...serves. Role Description The Executive Administrative Assistant is a full-time, on-site role based in the Miami–Fort Lauderdale Area. This... ..., organizing travel, and coordinating internal and external... ...including calendar management and document preparation....DocumentFull time
$60k
...Location: Brickell, Miami Position: Full-Time Compensation... ...looking for an exceptional Executive Assistant to work directly alongside... ...for the founders Coordinate travel, accommodations, reservations... ...Maintain organized documents, files, contacts, and company...DocumentFull timeImmediate startRelocationFlexible hours$90k - $100k
...Executive Assistant to the Chairman Location: Miami, FL (in person, occasionally hybrid) Reports to: Chairman... ...handles every detail flawlessly, coordinates seamlessly across time zones and... ...system • Maintain orderly files, documentation, and follow up systems for the...DocumentFull timeTemporary workWork at officeRelocationRelocation package- ...Company in 2015, EVI has executed a long-term buy-and-... ...local dry cleaner in Miami. The segment is built... ...The Executive Assistant to the Chairman and CEO... ...Chairman and CEO. This role coordinates meetings across the... ..., maintains documentation, follows up on open items...DocumentFull timeWork at officeLocal area
- Transak, a Miami-based company enabling blockchain-based onboarding, seeks a proactive Executive Assistant to keep vital physical and administrative workflows moving... ...The role focuses on mail intake, document handling, and coordination of wet-ink signatures and notarisations...DocumentWork at office
- ...Job Title: Executive Assistant – US Sales Trading Location: Miami, FL Firm Overview: Cantor Fitzgerald, with... ...efficient scheduling and coordination of internal and external meetings... ...briefing materials, financial documents, and background information....DocumentFull timeTemporary workWork at officeFlexible hoursShift work
- Microhub is seeking a highly organized Executive Assistant to work directly with the CEO and... ...’s day-to-day operations in Downtown, Miami. This full-time role requires someone... ...invoices, manage the CEO’s calendar, coordinate follow-ups, post job openings, assist...Full time
- ...organized, proactive, and polished Executive Assistant to support our CEO, Jeff... ..., primarily in the Metro Miami area, as needed. ABOUT OUR... ...all business and legal documents across multiple entities, ensuring... ...Management: Planning and coordinating complex travel arrangements...DocumentWork at officeRemote workWork from home
- Rialto Capital is seeking an Executive Assistant in Miami to provide high-level support to the Managing Directors of AM & Servicing and SS... .... The role involves complex calendar management, document coordination with outside counsel, and preparation of reports and presentations...DocumentWork at office
$80k - $90k
...a bilingual Construction Administrative Coordinator to support commercial and residential real... ...coordinates administrative operations, document control, accounting support, and payroll... ...and availability to work on-site in Miami. What Success Looks Like You keep...DocumentFull timeFor contractorsFor subcontractorWork at office- ...OVERVIEW We are seeking an exceptional Executive Assistant to provide high-level administrative,... ...managing complex calendars, coordinating travel, developing polished PowerPoint... ...information, reports, agendas, and supporting documents to ensure executives are prepared and...DocumentFull timeImmediate start
- ...capital for future growth. The Executive Assistant role and responsibilities We are seeking... ...calendars for multiple partners. Coordinate internal and external meetings,... ...gatherings, and annual LP meetings. Documentation: Maintain organized digital and physical...DocumentFull timeShift workAfternoon shift
- ...Our client is seeking an experienced Executive Assistant to provide high-level administrative... ...managing confidential information, coordinating complex schedules, and ensuring executives... ..., reports, and other executive-level documents. Handle confidential information...DocumentFull timeWork at office
- .... About Our Property At the Pullman Miami Airport we pride ourselves on being... ...Have An Opportunity To Do The Sales Coordinator / Executive Assistant to the General Manager is a dual‑role... ...for hotel technology needs, safety documentation, sustainability initiatives, and reporting...DocumentWork at officeFlexible hoursAfternoon shift
- ...We are seeking an exceptional Senior Executive Assistant to the CEO to serve as a trusted partner... ...resource. C-Suite & Leadership Coordination Serve as a key communication and... ...necessary information, confirmations, documents, contacts, and logistics before...DocumentFull timeWork at officeImmediate startWeekend workAfternoon shiftEarly shift
- ...and financial modeling. Executive Support · Manage the CEO’s... ...administration, including vendor coordination, supplies, contract tracking... ...experience in an executive assistant, business analyst, finance,... ...agreements, or similar documents is a plus. · Healthcare or...DocumentFull timeContract workPrivate practiceWork at office
$50k - $75k
...Job Description Job Description Executive Assistant / Administrative & Marketing Coordinator Salary: $50,000–$75,000 per year Hybrid Schedule: 3 Days... ...responsibilities Help keep administrative tasks, documents, and information organized Support social...DocumentWork at officeRemote work$55k - $70k
...Office Coordinator / Executive Assistant / Receptionist Aventura, FL | Full-time, in-office $55,000-$70,000 Summary A growing real estate... ...address day-to-day operational needs. Assist with document preparation, filing, scanning, data entry, and basic spreadsheets...DocumentFull timeWork at office$65k - $75k
Position Summary Executive Assistant John Bell Construction, Inc. About John... ...We are a fast-growing, Miami-based general contractor providing... ...an active calendar, coordinate meetings and communications... ...materials, and supporting documents. Coordinate travel arrangements...DocumentFor contractorsFor subcontractorWork at officeLocal areaImmediate start- ...are seeking an exceptional Executive Assistant to provide high-level administrative... ...complex calendars, coordinating travel, developing polished... ..., agendas, and supporting documents to ensure executives are prepared... ...any time. Pura Vida Miami is proud to be an equal...DocumentFull timeImmediate startAfternoon shiftEarly shift
$80k - $90k
...Executive Assistant – Miami, FL Location: Miami, FL Compensation: $80,000–$90,000 base Our confidential client, a well-established... ...calendars, scheduling, meetings, and travel arrangements Coordinate internal and external communications, ensuring a high...Part timeWork at office- ...Executive Assistant The department of Informatics and Health Data Science... ...presentations, project timelines and documents for distribution to members... ...verticals. Strong project coordination capabilities, supporting... .... The University of Miami offers competitive salaries...DocumentFull timeWork at office
- ...Executive Assistant Miami, FL CTEC is a leading technology firm that provides modernization, digital... ...processes, ensuring smooth coordination across stakeholders and enabling effective... ...to meeting objectives. Track, document, and follow up on action items to ensure...DocumentFor contractorsWork at office
- ...Executive Assistant Miami, Florida Dorsia is at the forefront of hospitality-tech innovation,... ...to closure across departments. Documents & Business Operations Review... ...required for meetings on the road. Coordinate logistics for board meetings, offsites...DocumentSeasonal workWork at officeNight shift
- ...Executive Administrative Assistant Location: New York or Miami preferred; other locations in the US EST time zone considered... ...to very large in scope) Document minutes of meetings, document... ...management Travel booking, coordination, approvals (domestic and international...DocumentLive inLocal areaVisa sponsorshipFlexible hours
- ...leading mobile-first work execution platform for... ...ours. Our Executive Assistant will provide direct support... ...in the MaintainX Miami office in a hybrid... ...Management: ~ Plan, coordinate, and supervise... ...Professional Correspondence & Documentation: ~ Draft...DocumentWork at office
$23.67 - $30.06 per hour
Executive Assistant, Corp Quality & Accred Ops, FT, 8A-4:30PBaptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals... ...urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With...- JR Capital is seeking an organized Executive Assistant to support the Chief BD Officer in our Miami office. You will manage calendars, travel, and calls, and coordinate with senior partners, while maintaining discretion on confidential matters. Requirements include at least...Work at office
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