Office Manager - Part time

Office Manager - Part TimeBoston, Massachusetts, United StatesBoston-based company Piaggio Fast Forward Inc. (PFF) was founded in 2015 by the Piaggio Group (the Italian manufacturer that created the iconic Vespa scooter). We are on a mission to build technology products that move the way that people move. To bring products to market today, PFF is solving the problem of robotic interaction with people in dynamically changing environments. We're innovators, neighbors, and creators with a passion for local living and pushing the limits on urban transportation. We support a sustainable mobility ecology with healthy lifestyles and social connectivity available to all, regardless of age or abilities. Hourly rate $25-35 - approximately 16hrs/weekAbout The RoleWe're a 65-person robotics company in Charlestown, MA looking for a hands-on Office Manager to keep our workplace running smoothly. This is an onsite role with flexible scheduling so you can set a weekly rhythm that works for you, with the need for flexibility to be available for events and quarterly meetings. It's ideal for someone who is highly organized, enjoys hospitality, and takes pride in a well-run office.Office & FacilitiesKeep the kitchen stocked, track supplies, place orders, manage vendor deliveriesManage the nightly cleaning service, including scheduling, quality checksServe as the primary point of contact with our landlords and property management on building maintenance, repairs, and accessManage our facilities service vendorsEvents & CulturePlan and cater monthly Birthdays & BrewsCoordinate logistics and catering for quarterly all-hands meetingsBook and manage restaurant reservations, travel, and lodging for Board of Directors meetingsPlan company outings and seasonal team eventsQualifications & Experience2+ years in office management, facilities coordination, executive assistance, hospitality, or event planningStrong vendor management skills and comfort holding service providers accountableExcellent organization and follow-through; you catch the details before anyone else notices themEvent planning experience, including catering and budget managementClear, friendly communicator who works well across all levels of a companyAble to be onsite regularlyHow to know you are successful in the role.The office runs smoothly, employees have what they need, vendors are responsive and accountable, and events feel organized and thoughtful. You anticipate needs, take ownership of the details, and address issues before they become disruptions. Ultimately, you become the trusted person who makes sure the day-to-day workplace experience simply works.We like you just the way you are.Diversity fuels our innovation. Inclusion, belonging, equity, and neurodiversity drives our best-in-class culture. We strive to create workplaces where everyone feels empowered to share ideas, grow at their own pace, and work together towards a shared vision while holding each other to a higher standard. For us, DEI&B is the only way forward.Employment Eligibility VerificationPiaggio Fast Forward participates in E-Verify, an electronic employment verification program operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), to verify the employment eligibility of newly hired employees. Piaggio Fast Forward is an E-Verify Employer, and as such, the company will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.