Front Office Coordinator

Job Description

Job Description

Salary:

Location:GREEN Charter Middle School
Position Type:Full-Time, 12-Month Position(230 days)
Reports To:OfficeManager /
Principal

About GREEN Charter Middle School

GREEN Charter Schools are dedicated to providing a high-quality, STEM-focused education with an emphasis on sustainability, innovation, and academic excellence. We strive to create a positive, collaborative environment for students, families, and staff that supports lifelong learning and environmental stewardship.

Position Overview

TheFront Office Coordinatorserves as the welcoming face of GREEN Charter Middle School, ensuring a professional, efficient,tidy,and friendlyfront officeenvironment. This role requires strong communication, organizational, and multitasking skills, along with a commitment to excellent customer service. The Coordinator supports day-to-day operations, serves as a liaison between parents, staff, and visitors, and assists with student records and administrative processes.

Key Responsibilities

Front OfficeOperations

• Open the schoolofficedaily and prepare for daily operations
• Greet and assist visitors; issue temporary visitor badges
• Answer incoming school phone calls and respond to requests for information
• Check and respond to school voicemail messages within48 hours
• Manage the schools main email account and respond to inquiries within48 hours
• AssistOfficeManager withAccepting
  and distributingpackage deliveries
• 
  AssistOfficeManager withofficesupply inventory and ordering
• Provide general clerical support, data entry, and information retrieval as needed
• Serve as a liaison between parents, staff, and administration
• Support theOfficeManager, Administration, and Health Room as needed, including making calls to families

Attendance & Student Records

• Manage theStudent Sign In/Outprocess daily
• Enter attendance notes intoPowerSchool
• Run and reviewTruancy Reports (SC 41)daily and send out required letters
• Notify the truancy contact when aTruancy Intervention Planmeeting is required
• Enter truancy incidents intoPowerSchoolas they appear on the SC 41 report

Enrollment & Registration Support

• 
  AssistOfficeManager withReview and managingWaitlist Pending Applicationsdaily
• 
  AssistOfficeManager with ApprovingPending Registrationsdaily in PowerSchool
• Assist theOfficeManager with registration and enrollment processes
• Create student folders, file forms and documents, and deliver them to theOfficeManager for setup

Qualifications

• High school diploma or equivalent required; Associates degree preferred
• Prior experience in an administrative or schoolofficesetting preferred
• Strong communication and customer service skills
• Proficiency with MicrosoftOffice, Google Workspace, and student information systems (PowerSchool experience a plus)
• Ability to multitask and manage priorities in a fast-paced environment
• Detail-oriented with strong organizational and data entry skills
• Professional demeanor and ability to maintain confidentiality

Why Join GREEN Charter?

• Supportive, mission-driven school community
• Opportunities for professional growth and development
• Collaborative and positive work culture
• Competitive compensation and benefits