Executive Assistant

Job Description

Job Description

Description:

WHO WE ARE…

Newport Mental Health (NMH) is a progressive high-energy organization that uses state of the art person-centered recovery approach to help individuals recover from mental illness and substance use disorders. NMH extends its trauma informed evidence-based services to children, adolescents, families, and adults. Our services vary from outreach, specialized program, mental health, school-based therapy, substance use therapy, community-based therapy, and outpatient clinic.

For more information visit our website:

WHO WE ARE LOOKING FOR…

Mission- Aligned: You are excited to be a part of Newport Mental Health’s mission to improve the lives of our clients living and working in Newport County by providing the highest quality of care.

Ally: You intentionally foster belonging, personal growth, and empowerment for all. You are a strong advocate for the BIPOC, LQBTQIA+, Woman, Veteran, and other underrepresented communities.

Solution Orientated: You are driven to think of different approaches to narrow the gap which leads to positive and effective changes.

Time Management: You are a conscious planner and a thoughtful decision maker who adheres to deadlines.

WHAT WE OFFER…

• Excellent Health and Dental Insurance.
• Vacation, Sick and Personal time accrued biweekly.
• Up to 11 Holidays.
• Retirement program through Mutual of America.
• Additional supplemental insurance programs.
• Tuition reimbursement.
• Mileage reimbursement.
• Employer paid life insurance.
• Flexible spending account (FSA) and dependent care (DCA) spending accounts.

WHAT YOU WILL BE DOING (ESSENTIAL DUTIES) …

The Executive Assistant will provide high-level executive, administrative, and operational support to the President and CEO of Newport Mental Health and serve as a primary liaison to the Board of Directors. This role will manage the daily operations of the Executive Office with a focus on strategic prioritization, relationship management, and proactive problem solving and teamwork. This position requires an experienced, self-directed professional capable of anticipating needs, maintaining strict confidentiality, and representing the CEO and agency with professionalism and poise. The role will act as a key point of contact across the organization and with external partners, elected officials, funders, and community leaders.

Main Duties and Responsibilities:

• Serves as the confidential assistant to the President/CEO, managing a constantly shifting, high-volume executive calendar.
• Coordinates complex scheduling across internal departments and external stakeholders, with delegated access to senior leaders' calendars for maximum efficiency.
• Manages the CEO’s email inbox and correspondence; drafts and responds to communications on their behalf, ensuring timely, professional interactions with staff, funders, elected officials, and community partners.
• Supports executive writing and editing needs, including reviewing letters, policies, and reports for grammar, clarity, and strategic alignment.
• Provides full administrative support for Executive Management Team (EMT) meetings, including agenda development, packet preparation, accurate minute-taking, and tracking follow-up action items to ensure accountability and completion.
• Collaborates closely with the Executive Management Team to coordinate high-level projects and strategic initiatives.
• Maintains strong working relationships with external CEOs, executive assistants, stakeholders, and public officials; routinely schedules meetings and coordinates communication on behalf of the CEO.
• Plans and executes Board of Directors meetings: develops agendas, creates and distributes board packets, takes minutes, arranges catering and logistics, and ensures materials are accurate and timely.
• Maintains and updates the Board Manual and supports onboarding of new Board members.
• Participates in and takes minutes for the agency’s Safety Committee; supports initiatives related to compliance and operational improvement.
• Supports preparation for the agency’s Annual Board Meeting and major fundraising and community engagement events.
• Prepares and submits the CEO’s monthly expense reports.
• Conducts special projects and assignments as directed by the CEO.

WHAT WE EXPECT OF YOU…

• Bachelors degree or equivalent years of executive assistant training and/or education.
• At least 3 years in an executive assistant position with past experience in supporting senior level positions.
• Experience working in healthcare, behavioral health, nonprofit, or related mission-driven environments preferred.
• Proven success supporting C-level leadership in a fast-paced, mission-driven organization.
• Demonstrated ability to anticipate executive needs, think proactively, and independently identify solutions.
• Exceptional organizational skills and attention to detail; able to manage multiple high-priority tasks simultaneously.
• Professional written and verbal communication skills, including high-level proofreading and editing.
• Strong interpersonal skills and the ability to build effective relationships across departments and with external stakeholders.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting platforms, and calendar/email management tools.
• High level of discretion, sound judgment, and emotional intelligence.
• Familiarity with behavioral health, nonprofit, or healthcare environments is a plus.
• Deep belief in and commitment to the mission and values of Newport Mental Health.

APPLY NOW

Submitting your application is a great way to learn more about Newport Mental Health. If you have questions about how your experience aligns with our job openings or know someone who would be a great candidate for our job openings, please contact Human Resources:

Human Resources

Newport Mental Health

42 Valley Road

Middletown, RI 02842

Tel: View phone number on ziprecruiter.com

Fax: View phone number on ziprecruiter.com

Newport Mental Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.